“..we are not looking for compensation or to get caught in contractual negotiations...”
“6. It is Lancsville’s intention to try to agree a nomination for adjudicator and if not apply to the President of the RICS in accordance with the provisions of the Contract for the appointment of an adjudicator for the resolution of the dispute or difference, the terms of which are set out below. …… The Dispute 8. The dispute or difference between the parties arises out of or in connection with the aforesaid written construction contract in respect of the Works at Paradise Dock, Lea Bridge Rd, London. 9. The Employer has in breach of contract decided to levy LADs in respect of purported late completion. The Adjudicator is requested to investigate all the issue of the agreement and/or the change to the Employer’s Requirements and the Change instruction issued by Vision Homes whereby LCL’s scope of work was substantially altered and drastically reduced. This agreement then altered the nature of the possession of the site and/or sections or parts thereafter and the whole issue of practical completion, LADs, time and the issuing of non-completion notices. However the Adjudicator is not given jurisdiction to investigate and make any decision as to Lancsville’s application for an extension of time.”
“Declarations that: A: In respect of blocks 1 to 5 Vision Homes amended the Employer’s …… A: In respect of blocks 1 to 5 Vision Homes amended the Employer’s Requirements, by agreement with LCL, and removed from their scope of works the obligations to complete the external envelope including cladding, windows and doors or such other elements as the Adjudicator in his discretion shall decide. B: The Employer’s Requirements were fundamentally changed in respect of Block 5 whereby Vision Homes and LCL carried out the construction Work jointly. C: Vision Homes issued a Change instruction under clause 3.9 of the Contract to alter the Employer’s Requirements. D: Due to Vision Homes changing the Employer’s Requirements and then undertaking either by themselves or through sub contractors all the External envelope work then, for the purposes of possession and/or Practical completion the situation was: Practical completion of blocks 1 and 4 took place on a date not later than the21st July 2008 . Phased partial possession by Vision Homes took place under clause 2.30 of the Contract of blocks 2, 3 and 5 in accordance with Mr Naude’s letter of the4th August 2008 reference AD/cc/2410/2 save for the stairwells of blocks 2 and 3. Practical completion of block 2 took place on a date not later than27th February 2009 and block 3 on a date not later than6th March 2009 . Block 5 was practically complete on a date not later than27th March 2009 . Partial possession of section 6, save for the basement car park took place on or about the 21st July when Vision Homes commenced work on the external envelope of blocks 1 and 4 and practical completion as at 26th March still had not been achieved. Or such other arrangement or arrangements and date or dates as to practical completion and/or part possession of the various parts or parts, section or sections as the Adjudicator in his discretion shall decide. E: When the Employer’s Requirements were amended by Vision Homes their failure to thereafter amend the Sectional Completion dates as set out in the Particulars to the Contract thereby caused time to become at large. F: When the Employer’s Requirements were amended by Vision Homes their failure to amend the amounts entered into the Sectional Completion Supplement in respect of LADS had the effect that in respect of blocks 1 to 5 they became a penalty because they were no longer a genuine pre estimate of their loss if there was late completion as the amounts entered therein failed to recognize the revised scope of works. G: The e-mail of Mr D, Freeman of Vision Homes on the 10th of July at 0810hrs to Mr Sherry is such that Vision Homes thereafter agreed not to seek financial compensation in respect of delays for completion of the Works or the reduction in LCL’s scope. H: The notice of non compliance of the 21st November is invalid as it refers to a scope of works for which LCL was not responsible. I: The notice of non completion of the 28th November is invalid as it refers to a scope of works for which the LCL was not responsible”
“The Dispute 4a. The dispute referred to Adjudication concerns the Referring Party’s [i.e. Vision’s] entitlement to Liquidated and Ascertained Damages in accordance with clause 2.29 of the Contract….. h. On1 May 2009 [Vision] wrote to [LCL] requesting payment of FIVE HUNDRED AND NINE THOUSAND POUNDS STERLING (£509,254.00 ) in respect of LADs within 7 days…… i. On8 May 2009 [LCL] wrote to [Vision] requesting an extension of the payment deadline until Wednesday13 May 2009 ….. j. On14 May 2009 [LCL’s] legal representative stated that the Respondent did not intend to pay LADs…… k. A dispute accordingly exists which is capable of reference to Adjudication. Redress sought 5a. [Vision] will request that the Adjudicator orders [LCL] to pay [Vision] the sum of FIVE HUNDRED AND NINE THOUSAND POUNDS STERLING (£509,254.00 ), or such other sum as the Adjudicator considers appropriate, within 7 days of the date of the Adjudicator’s decision being delivered to the parties, or within such other period as the Adjudicator shall deem appropriate.”
“Adjudication was introduced in order to save parties large legal bills. We are concerned that if we are required to produce a Response before a resolution of this very straightforward jurisdictional matter quite the opposite will occur, i.e. this will result in considerable wasted costs for no good reason. We appreciate that you are very busy. However, if you do not have the available time to consider the jurisdictional point would it be possible for us to postpone the date for service of our Response so that the jurisdictional challenge can be heard first?”
“Thank you for your e-mail earlier today. I immediately looked at this challenge and could not see the force of Vision’s position. I will look at it again once your Response is served. Rest assured I will resign (and do resign) from appointments”
“87. It is the Respondent’s position that the following agreement was reached: a. The metsec and external insulated render would be removed from the Referring Party’s scope of Works; b.£564,561.98 and£275,451.00 would be deducted from the Contract Sum in respect of these omissions; and c. It was later agreed that the external envelope would be omitted from the Referring Party’s scope of Works. As no agreement was reached in relation to the valuation of the external envelope Works, the Change would be valued in accordance with clauses 5.4 to 5.7 of the Contract. It is denied that the above omissions from the Employer’s Requirements meant that the existing provisions regarding completion could [not] still apply. It is denied that the Change amended any provisions of the Contract.” a. The metsec and external insulated render would be removed from the Referring Party’s scope of Works; b.£564,561.98 and£275,451.00 would be deducted from the Contract Sum in respect of these omissions; and c. It was later agreed that the external envelope would be omitted from the Referring Party’s scope of Works. As no agreement was reached in relation to the valuation of the external envelope Works, the Change would be valued in accordance with clauses 5.4 to 5.7 of the Contract. It is denied that the above omissions from the Employer’s Requirements meant that the existing provisions regarding completion could [not] still apply. It is denied that the Change amended any provisions of the Contract.”
“For TB meeting assistance please: The Agreement(s) Whether the Agreements of July/August 08: Reduced/omitted£3 million of work (para. 41 Referral) Para. 82 Response Para. 19 Response 1st para. Dean Freeman’s letter “lost weeks/compensation”
“I don’t think the contract is unworkable.”
“1. The Agreement(s) to Omit Works The Adjudicator was concerned primarily about whether the EOT mechanism in the contract can be said to have “broken down”. (This can be said to happen if the parties start to treat delay on the project in such a way that the EOT mechanism can no longer work). He raised the possibility that Dean Freeman’s email of 10 July 08 could have led to this (see below). The Adjudicator was therefore interested in understanding the value of the omitted works and how it had been omitted. MW advised that both parties had agreed to omit the works and this was done in accordance with the variations mechanism in the Contract. There is no reason why the variations mechanism cannot operate with relation to omitted works – i.e. it can be used to omit a substantial sum provided that the contractor agrees. The Adjudicator wanted to debate the possible interpretation that the Contract had been varied when the work was omitted rather than the omitted work being deleted via the variations mechanism. (This may seem like a technical legal distinction – The adjudicator may think this is important because he should then be deciding that the variation to the contract meant that the EOT mechanism broke down). 2. Dean Freeman’s email of 10 July 08 The Adjudicator had not yet looked at Dean Freeman’s statement, as he wanted to form an objective view on the meaning of Dean’s email. MW advised that the reference to “compensation” related to the additional cost of appointing an alternative sub-contractor, it was not a waiver of LADs. The Adjudicator was not convinced that there was not some agreement relating to time in this email – reference was made to “clawing back the programme”, and if so, what did that agreement do to other contractual machinery, such as LAD’s? Either way, the Adjudicator thought Dean’s email was crucial. MW explained that an alternative interpretation would be LCL would not be responsible for any delay caused by appointing an alternative subcontractor. MW could not see how that caused the contract machinery to break down. KA argued that if the reference was to “compensation” did relate only to the cost of the works, Vision had not conducted themselves in such a manner as to support this – reference to Notional Final Account.”
“22. The meeting commenced with Mr Bingham giving each side ample opportunity to state their position and then he moved to the agenda. M s Doran, who had been dealing with the matter, was accompanied by Mr Sergeant who in fact led for Vision Homes. When the issue of the effect of the removal of 40% of the contract value was broached Vision’s initial position was that it was not£3m but only£2m and they persisted in that assertion and that whatever it was it did not really make that much difference to the management of the Works. There were then many other matters discussed as to practical completion, partial possession defects and the suchlike. opportunity to state their position and then he moved to the agenda. M s Doran, who had been dealing with the matter, was accompanied by Mr Sergeant who in fact led for Vision Homes. When the issue of the effect of the removal of 40% of the contract value was broached Vision’s initial position was that it was not£3m but only£2m and they persisted in that assertion and that whatever it was it did not really make that much difference to the management of the Works. There were then many other matters discussed as to practical completion, partial possession defects and the suchlike. 23. The meeting moved to a consideration of the arrangements following the de-scope and how that impacted on all the administrative issues under the Contract for example, but not limited to, such matters as practical completion, partial possession extensions of time, the prolongation loss and expense, Principal Contractor and the suchlike. Mr Bingham floated the idea that this change was so fundamental that might it not be that the effect of what the Parties had actually done was to “leave the contract behind” and operate on an ad hoc basis because it was a bit of a mess. Maxwell Winward, being represented by an experienced solicitor Mr Sergeant rather than Ms Doran, raised no objection to this issue on jurisdictional, or any other, grounds but, rather more, enthusiastically entered into the debate albeit arguing that it was not their conclusion that this had happened. His view was that the large omission of work and the substantially altered working arrangements could be dealt within the contract framework, but he failed to acknowledge the substantial problems which this brought about, some of which Mr Bingham highlighted. 24. When Mr Bingham asked my opinion I accepted that there were substantial difficulties in clinging to the contractual framework because it was clear, on any analysis, the parties had, by their actions, abandoned many if not all of the procedures thereunder such as:- (a) the giving and taking of notices, (b) Vision had commenced final account negotiations at the end of November 2008 far earlier than envisaged under the Contract), (c) Mr Freeman had agreed to abandon the LAD provisions, (d) there was no agreement about Principal Contractor role and the health and safety implications and also other “contractual" issues which might arise under the contract. No doubt there were many other examples which were relevant not least of course the arrangements evidenced by Mr Freeman’s letter of the 11th of December. All of these factors then made it very difficult to square the conduct of the parties with the continued operation of the JCT contract. My conclusion was that it was certainly an explanation and a logical one at that.”
“Bingham Suggesting the amendments constituted a varied contract as opposed to a change under clause 5.1. TB looking very carefully at what DF meant by no compensation, and how this impacts on whole EOT mechanism. TB trying to almost reconstruct contract basically says real mess. Not looking at Determination/Repudiation etc. TB trying to see if the contract works.”
“The removal of 40% of the contract value and changes to plot five, and the failure by both parties to comply with contractual notices and the suchlike leave the contract in tatters. This the wisdom of both parties agreeing the accommodation to get the scheme built and to avoid years of litigation and waste more time getting lawyers in re-drafting the Contract before proceeding.”
“The Adjudicator forms the view that the parties dumped the Rule book last year. Usefully though LCL was kept on to do what it could in its crippled condition. True, the parties are willing to say that this Agreement is some form of Variation under the contract rules, which permit variations. But the obligations between LCL and Vision became completely different. It is making no sense to try to read the JCT Rule book given the major surgery to the original contract. It is the worst of all notions when the tribunal becomes tempted to manipulate clauses to somehow fit a wholly different set of events. It is also tempting to say the parties gave little or no thought to re-assembling their contract at the time of the new deal. That’s wrong. They plainly gave real thought. Dean Freeman [of LCL] did not want to end up in contractual antics. He did a good deal. The effect of the Agreement is that LCL and Vision dumped the JCT. The remaining Works was to be done ‘as & when’ using as best they can guidance from rates and prices in the original deal. The events completely left behind the EOT machinery, out went the LAD’s. No one really knows what EOT might be due at July 2008, nor how to re-fix completion dates. Gone too is all the sophisticated machinery of partial possession, part LAD’s. Vision can’t claim LAD’s. LCL can’t claim loss and expense. Vision is to simply pay LCL a fair rate for the jobs done and LCL can come and go to site as reasonably required by Vision. At a glance it appears a mess. It is not. It is an extremely sensible arrangement given Vision thought LCL was in its death throws. Vision benefited from whatever work LCL did eventually do. So does LCL provided Vision pays up for that work. The effects of the ‘Agreement’ (1) The dates for completion of Sections (per JCT) fall away (2) LCL is on a ‘beck and call’ arrangement (3) Vision is to pay a fair price for the Works done. (4) The ‘Section’ sums fall away. (5) The dates for possession fall away. (6) The LAD rates, arrangements and EOT are unworkable. (7) LCL is to work with any other company on the site doing work as required by Vision, as might a subcontractor working alongside other subcontractors. (8) LCL is to carry out the Works indicated by Vision from time-to- Time as reasonably required and to a reasonable price. (9) The definition ‘Completion Dates’ as explained in JCT do not apply. (10) The following JCT clauses (inter alia) are unworkable: 2.3; 2.4; 2.5; 2.6 as amended; 2.23; 2.24; 2.25; 2.26; 2.27; 2.28; 2.29; 2.30; 2.31; 2.34; 2.35 and 2.36 (11) It is impossible to declare that ‘Practical Completion’ takes place.”
“9 Mr. Lee submitted that those provisions had been complied with. Mr. Pratt indicated on 12th September that he was unwilling or unable to act. Thus the condition contained in paragraph 2(b) was fulfilled. On a literal reading of the provisions, that submission cannot be gainsaid. But it seems to me not to be in accordance with the general intendment of the provisions. What is intended, in my judgment, is that the notice of adjudication comes first. Then the referring party is to request the person specified in the contract to act as adjudicator, unless he has already indicated to the parties that he is unwilling or unable to act. The request must doubtless be in writing since it must be accompanied by a copy of the notice of adjudication. The person specified must indicate within two days whether or not he is willing to act. If he indicates that he is not, then provided that that indication is made to all parties the referring party may proceed under paragraph 6(1) (b) to request the nominating body to select a person to act as adjudicator. What happened here is that no request at all was made under paragraph 2(a). The procedure was bypassed. And it is in my judgment implicit in paragraph 2(b), as it is explicit in paragraph 6, that the unwillingness or inability of the specified person to act should be indicated to all parties. 10 If Mr. Lee's construction of the scheme were correct, it would be open to an intending claimant who did not want the specified person to act as the adjudicator to ascertain, without the knowledge of the other party, when the specified person would not be available, and to serve the notice of adjudication [Semble the request to act] at that time. By the time the notice of adjudication was served, the adjudicator might have become free to act. Yet he would not be appointed. The other party would suffer prejudice in that he would be deprived of having the adjudication carried out by the person of his (and the other party's) first choice. The same could apply in the absence of any ulterior motive on the part of the claimant. 11 I conclude that the provisions of the scheme relating to the appointment of the adjudicator were not complied with. Mr. Dennys submitted, and I accept, that non-compliance with those provisions deprives the adjudicator of jurisdiction unless the defendant has submitted to the adjudicator's jurisdiction in the full sense of having agreed not only that the adjudicator should rule on the issue of jurisdiction but also that it would be bound by that ruling (see the words of Simon Brown L.J., as he then was, in Thomas-Fredric (Construction) Limited v. Keith Wilson[2003] EWCA Civ 1494 ,21st October 2003 ). However, Mr. Lee submitted that non-compliance with the provisions of the scheme did not affect the validity of the appointment because, on the evidence, Mr. Pratt would in any event have declined to act as adjudicator and a nomination through the Chartered Institute of Arbitrators would have been made. Thus the defendant had suffered no prejudice.”
“The objective which underlies the Act and the statutory scheme requires the courts to respect and enforce the adjudicator’s decision unless it is plain that the question which he has decided was not the question referred to him or the manner in which he has gone about his task is obviously unfair. It should only be in rare circumstances that the courts will interfere with the decision of an adjudicator…..”
“145. It seems to me that it is clear from the Act that it is for the party who refers the dispute to adjudication to define the issues which are referred. In the absence of agreement between the parties to vary the terms on which the dispute is referred, the adjudicator has no jurisdiction to vary the basis on which the reference has been made. 146…..If the existing referral does not enable him to deal with the dispute in the way in which he wishes, he is powerless to alter the terms of the referral in the absence of the agreement of both parties. So long as the dispute remains before him, he must decide only the issues referred to him.”
“to investigate all the issue of the agreement and/or the change to the Employer’s Requirements and the Change instruction issued by Vision Homes whereby LCL’s scope of work was substantially altered and drastically reduced. This agreement then altered the nature of the possession of the site and/or sections or parts thereafter and the whole issue of practical completion, LADs, time and the issuing of non-completion notices.”
“43. I conclude that the parties had agreed the position as to the contractual relationship between them, namely that their agreement was based on the LOI. The contractual relationship was not in issue. Accordingly, the adjudicator did not have jurisdiction to decide the matters he dealt with at paragraphs 6.2.2 and 6.2.3 of his decision.”
“An adjudicator must resign where the dispute is the same or substantially the same as one which has previously been referred to adjudication and a decision has been taken in that adjudication.”