"Received up-to-date work in progress tick sheets and trial balance. Tour site and tested the work in progress to the sheets."
"On the third day of his visit, he [Mr MacDonald ] met with me to discuss the purchase of land, VAT, land ownership, the reclaim of a river, electricity, citizenship, the lease of a factory, the Government, David Mann, and the purchase of an island called Petit Nevis. From the wide ambit of these discussions you can begin to get an idea as to why I thought Mr MacDonald to be Mr Ames' right hand man, and not just an accountant."
"(a) Harlequin raised a number of issues regarding the quality of the workmanship on the project and also made allegations over misappropriation of materials and labour from the site. No detail, evidence or substantiation has been offered or provided to us to support these allegations... (c) Harlequin advised that a report from the hotel operator, Oasis Hotels, would be delivered to ourselves on Wednesday28 May 2008 , providing details of the alleged defects of the work at Buccament Bay. As of today's date, this report has not been received, nor have we received any written complaints from you regarding alleged quality issues."
" Day 2 The need was to review the Ridgeview records and ascertain their current position. The manager and the main foreman had been suspended due to the poor quality of work...toured the site and viewed the poor work. It was clear that much of the material used had been inappropriate and the supervision on site had not been adequate. Day 3 ... Requested James to obtain quotes re prices for the pools, timber and roof provided by the African firm. It was clearly South African roof should not have been used. There was a disclaimer on the invoice which [denied] any liability if installed within 10km of a beachfront. The poll prices appear to be similar to English prices although the quality was poor. The question of transport needs to be considered. The timber prices were difficult to obtain quotes but it was clear the wood was inappropriate and a hardwood could have been purchased locally at a lower cost. Day 5 ...the site has been returned to the control of Harlequin and a new team is to be installed to control the building and the building standards in the future."
"Mr MacDonald told me he would go to the project site and take measurements, determine what he believed to be the square foot cost of construction and Mr MacDonald's calculations would then determine how the construction project would then be funded and at what cost."
"I happen to know how the project at Buccament was financed...the money came from the selling price of the facilities being built at Buccament, and those yet to be built at Merricks [Barbados], Santo Domingo, et al. One third of£250,000 is a small amount of money to develop Buccament, and you do not have to be a rocket scientist to figure that out. I was reasonably sure that you had to find money, by way of loan, as I was equally sure at all times that if the loan did not materialise the project could be in trouble, temporary or otherwise."
"As Solicitors for Harlequin Property SVG Limited, we wish to confirm that all of the land required for the construction of the Buccament Bay Resort has either been purchased, or the terms and conditions of its purchase have been agreed by the landowners and our client. We anticipate that the final preparation and registration process will be competed within the next few weeks."
"It seems to us that there are risks in relation to the funding model which relies upon values increasing and developments being completed by the due date. I understand the comment you made in our meeting concerning the spirit of the contract but, as I understand it, if a significant number of investors sought the return of their investment this would, at the very least, have a negative impact on cash-flow but more seriously could cause the company serious financial difficulties... I would reiterate our view that Harlequin needs to reassess its management team to ensure that it has sufficient resource to deal with matters in an efficient and proper way. Given the nature and size of the business there is a very real risk that problems will arise because management have not been able to quickly deal with matters when they arise and/or have failed to prioritise issues that need immediate attention."
"At St Vincent then proceeded to the site to discuss with Paudie and his team the proposal to complete Phase 1 and open as a hotel by 30 th June 2010. Reviewed all of the plans and defined the area to be included in Phase 1. It was agreed by all parties of this if it was entirely possible from a build point of view. If required the hotel could be open as a smaller size."
"Early trip to site for 8 o'clock meeting with Paudie and Mark [Coggle] to discuss the budget for Buccament Bay. After detailed discussion agreed the overall budget at an exchange rate of two dollars to the pound and a total of£19 million payable by 43 instalments of£450,000 per instalment. There will be 9 periods over the next year when the company could request that no payment be made. There remains outside the budget various items such as marina or entry system etc which remain the expense of Harlequin."
"I am writing to confirm the first phase of Buccament Bay, which will open on1 July 2010 , will consist of a 362 room key 5 star resort. Included in the opening will be the Marina, Dive Shop, Reception, Beach Bar and Restaurant, Galleon Ship, Trader Vic's Restaurant, Steak and Fish Restaurant, Asian Fusion Restaurant, Fine Dining Italian Restaurant and Buffet Restaurant which will offer buffets at lunchtime and in the evening. The hotel rooms that will be available on this day for occupancy are as follows:- [162 bedrooms in suites of various sizes in the apartment blocks] [186 bedrooms in cabanas of one or two bedrooms] [14 plantation houses] Honeymoon/celebrity exclusive plantation house. There is one 4 bedroom plantation house on the beach with its own swimming pool and Jacuzzi in the grounds, which is where weddings and wedding receptions are to be held."
"He believes he would find it impossible to control the (rather scary) building contractor who has no written contract, no timeline to work to and no liquidated damages penalty upon him in the event of delays in completion. He also apparently has an equity stake in the development. He took a dislike to Ben and said that he could have him kicked off the island if he wished, after he found that Ben had been asking questions about the building contract etcetera. Ben believes it would be a tall order to complete by next July. I remain concerned, as do Darren and Ben, about the feasibility of the business and am increasingly of the view that from a reputational point of view we should seek to exit ASAP."
"Please bear in mind that my notes reflect what I have been told, they are not to be considered as statements of fact and in all regards would need verification. 1. The lack of a contract with all of its associated protection and lack of normal due processes would make this scheme very difficult to fund/sell should the need ever arise to dispose of it. 2. Fundamentally the scheme as always and still does require a project manager with overall responsibility for ensuring that all the correct documentation is produced and to oversee the scheme as it is built, drawing upon various professional disciplines such as properly qualified quantity surveyors. 3. The lack of a contract principally means that there are no warranties, penalties or timescales which impacts on duty of care issues with the investors both in terms of quality and delivery and ongoing maintenance/service charges. 4. The build cost verbally agreed is$121 million according to ICE. 5. The specification appears to be continually changing. 6. No quality control on behalf of the developer - no reason to believe the work is not being done correctly however Harlequin should be insuring this is undertaken on the investors behalf. This is also fundamental for the long term safety of the scheme. For example, what protection do investors have concerning build quality. Without warranties this is difficult to see. If a defect appears of a non insurable nature, who will pay for the repairs? 7. There appears to be little cost control, this was an area I was advised not to involve myself in... 10. Who is going to verify for the developer that the drainage and the water supplies will be adequate? Ditto electricity supply. ICE tell me this is in hand however whilst I have no reason whatsoever to disbelieve them it should still be independently verified for Harlequin as good practice. The last thing that Harlequin want is a scheme that is all ready to go but insufficient electrical capacity for example... 15. Details of scheme ownership are confused, does ICE have a share? 16. Dave says Mac is paid by ICE others say Mac is paid by Dave. This matters because Mac advised that he has been undertaking quality control for Harlequin... 27. Delivery and timing of materials is one of the most important aspects and needs considerable skill. 28. A highly experienced QS or site manager, locally based, is required to act on Harlequin's behalf in terms of quality control and timing. 29. A project manager should be appointed to provide the vital expertise for the next schemes to ensure that the developments are built correctly - this can easily be UK based. Until a detailed specification is produced for the entire scheme, a meaningful program produced and therefore it is impossible to say that the development will be ready by July 2010."
"It was apparent to me as well as my accountant [Mr MacDonald] and the CEO of my construction company [Mr O'Halloran] when you visited the Caribbean that your experience and abilities were not as suited to the intended role as you had led us to believe. Some of the people you spoke to on site took offence at the manner of questioning they faced from you. One of the tasks I asked you to undertake while on site was to make note of the stage of development that each construction had reached. Only with this detail would you be in a position to evaluate progress on any further visits. I am unaware of any notes taken on site and cannot help but feel that the trip was a waste of everyone's time and expense."
"I understand the London office are dictating how flexible Rob [Hoyle of RLB] can be. They will ultimately force him to present a poor report. Why do we use him. The angle (sic) of darkness has spoken."
"...as evidence by the daily reports and based on my knowledge of the [project], very little progress was made towards completing Phase 1 in the period November 2009 to11 June 2010 ."
"Please remember that when I said I would pay ICE every week I didn't say 500, we said what they needed. If you're talking guarantees remember his promises not only to me and you but Carol and others that [Apartment Blocks] 1, 2 and 3 would be ready but they WILL NOT so please don't come across as if it's all my fault? ICE is where any problems are here not with me. I think everyone seems to forget that. Their aggression towards Sarah says a lot. I have the money and they will not do a runner with our money? Please do NOT discuss this with them inc Jeremy."
"The position with Harlequin is a mess, so we are trying to get as much protection for ICE in place as we can, and get as much cash up front as possible. The consensus is that Dave [Ames] will try to do the dirty on ICE come the end of July; at the moment, Dave needs ICE and we have to make the most of that while ICE has the whip hand."
"Phase 1 for Buccament has been finalised and, for what its worth, Dave promised not to faff around with it again. The existing cabanas will be finished off, and 3 hotel blocks built. The reception/back office area will be down by the beach, being housed within the area that has the restaurant such as Trader Vic's. Paudie expects to be able to begin to scale back construction operations within a couple of months as various areas are completed, so the strain on his cash-flow will ease... Paudie and Mark have re-jigged the budget, and will be working on a week-by-week cash-flow over the next day or so. Dave has agreed to keep making weekly payments to the end of June; there will then have to be a balloon payment to clear a balance of circa US$20 million but this will be dependant on loan finance being available. We're meeting Paudie's lawyers tomorrow afternoon and one of the items we need to get drafted is a formal agreement with Harlequin so that Dave has no wriggle room... The dodgy Dubai loan has resurfaced - a copy of the revised agreement is attached. This looks (again) simply like advanced fee fraud, but it's only€40k at risk. I'll talk to Mac once he's free about this as Dave is keen for Mac and me to go to Dubai next week to see the lender and his lawyers."
"Should we advise Paudie to secure his position? To charge his work in Barbados? A floating charge over Merrick's or a fixed charge mortgage? If Paudie is to be owed$20 million at completion in June given recent form Paudie needs to seriously consider his exposure and risk and I would absolutely recommend obtaining security to support legal agreement."
"I'm guessing Paudie's position protected as far as we can is at the top of the agenda."
"How do I look them in the eye knowing we intentionally stopped this site on purpose just for our own ends?"
"Why is he still on about the 43 payments? This has nothing to do with moving forward!"
"Paudie's on the phone to Mac at the moment: we have been trying to explain to Harlequin that, without funds this week, ICE can't carry on trying to build."
"With regard to the payment schedule, this is to be 6 'double' payments (i.e.£900,000 ) and 14 single payments. Of the next 9 weeks, 6 of these will be doubles. DA confirmed that the normal level of weekly payments are not a problem but, with payments required to agents, it would not be possible to make doubles every week in the initial period, hence the need to say that only 6 of the 9 payments would be doubles. He has said that if Harlequin can produce more cash, more quickly, then they will pass this over to ICE. The objective is to get the marina, restaurants and 150 cabanas completed and ready for occupation by the end of June."
"I assume this is being funded using Harlequin's money - could this present a problem if Dave Ames were to get hold of the accounts?"
"My concern is that Paudie is diverting Harlequin funds away from where they are supposed to be used. Harlequin is effectively funding the Barbados company and, according to my source...Bulkley Meadows is an awful project that nobody wanted and Cellate [an ICE company] only got it so they had a legitimate reason to be in Barbados, which makes life much easier politically (having that base). My sources are convinced 30 June will not happen - and given what I have seen and heard this looks likely. Which will mean more kicking off between Paudie and Dave A at that point. When I put it to my source "why doesn't Paudie just concentrate on getting Buccament finished?" he reckoned that Buccament will fail, will go tits up, Paudie knows it so he is rushing to get all his other projects in the pipeline now before the money dries up completely - at which point Paudie, hopefully for him, will no longer need Harlequin... What is WK's risk in all of this? If all of the above is unethical, if not illegal, I am a bit worried about where we stand in it all."
"...the Buccament project is a fixed-price one and the total amount built thus far is worth circa$38 million against which Harlequin have paid circa$32 million . I am not particularly concerned that there have been funds moved from SVG to Barbados. The contract is pretty profitable, and all that is being stripped out is the profits... All of that said, the last few days have been pretty horrific as regards Harlequin. Once again, having agreed a payment plan, Dave Ames had reneged on it. Whether this is through caprice, cunning or stupidity I don't know. Mac is pretty much at the end of his tether. We're seeing lawyers in London on Tuesday and then I'm going with ICE to Barbados/SVG on Wednesday...Paudie's concern is that Dave has far too many commitments for furniture, linen etc (apparently circa$12 million due in the next few months) that he cannot afford to pay ICE for the construction. We're putting together a detailed cash-flow this week to demonstrate to Dave Ames what is contractually bound to pay and when. If he commits to that, all well and good. If he can't, won't, or says yes and then resiles again, the site won't be delivered on time."
"Our discussions and observations during the visit have raised concern for the critical coordination required to ensure that the built infrastructure can be usefully occupied. It was clear that the staff are doing their best to address the sequencing problems for delivery of FF&E. It was apparent on the day on the visit that there didn't appear to be adequate emergency backup plans for any failing in the supply chain i.e. alternative supplies with availability and sufficiently short lead-in times to avoid a delay in the opening."
"From my point of view, with the amount of money being invested in this resort and with the amount of interest throughout the world on it, for me to not have any documentation to show that everything is being fitted and that everything has been ordered on time, I have to guess and hope and totally rely on yourselves 100%. So with me giving you so much confidence, the least I feel I should receive from yourselves is some sort of assurance in a letter confirming these issues. As I stated earlier, I get regular reports from RLB and Gary who are happy with the progress of the works but with so much at stake here and so much money at stake, verbal assurances are not always comforting and I need something in writing."
"Mr O'Halloran openly admitted that several of the restaurants, pools and BoH functions and a number of the cabanas would not be done"
"Overall it was noted that there was still some£22 million dollars (sic) outstanding under the contract, some£4 million had been saved with engineering and deferred works leaving approximately£16 -18 million outstanding, some£6 million paid since the last date leaving approximately£10 million outstanding to be paid on the next 14 weeks."
"You gave me your assurances that everything would be ready at Bucc Bay in time for the opening and you asked me what you could do to reassure me. I told you that you could do nothing as I wouldn't believe it until I saw it finished for myself. Seeing these photos makes me even more worried and I have very, very serious concerns as to whether this will be finished on time."
"My frustration continues. Paudie and Mac keep telling me everything is going to be ready on time and everything is under control - when clearly it is not. You also keep talking about coordinating things on time but actions need to be taken. The standard of coordination is well below what I would expect."
"Hi Kevin. Mark will help you respond to this text. Mark run it by Mac, nice and simple along the lines that we are working towards the required deadline. Don't spook him."
"Spoke to Mac re Paudie conversation. I will not tell Dave as this nothing new. No point in worrying him. Mac says Dave and Paudie must talk. Do hotel guys know we don't always do what we say re opening July. Mac suggests we don't bring in guest till late August September. Use ash cloud as excuse we might not be able to get people home. Wfv is problem the amount added was agreed in July and Dave needs to understand this. Trust has gone between Dave and Paudie. Mac is fire fighting to stop Paudie closing etc. Paudie and Dave must meet Thursday to discuss and be honest Mac to call Dave to set up. I tried to remain neutral and listen. I don't want Paudie etc flying off the handle. Called Mac to use him to calm Paudie."
"But do we care anymore, why should we, it's not our hotel!!...he is going to need 100 million and a lot more!"
"Having gauged the progress on site with the soft opening date in mind for 1 st July 2010 we conclude that the soft opening date is not achievable for the 1 st July given the lack of functional infrastructure and the current level of works incomplete. During the last report in February there was substantial deployment of plant, labour and materials on the site giving an impression, which if maintained, would/could result in a positive outcome in terms of the target soft opening date. The levels of resources did not appear to be the same as observed in February. The absence of key materials and labour skills upon the site at this late stage...is of concern. Until these key items are confirmed in terms of orders placed, delivery dates to site, times required to install etc it is not going to be possible to project a revised date for opening with any confidence."
"And Paudie had the cheek to nearly walk out of the meeting when I called him a liar! Just wait until Mac comes into the office - I will tell him what I think of him and Paudie. Makes me sick."
"Simon Terry is going to get a report on Mac and WK as I will sue his arse!"
"Don't you trust me anymore?"
"I feel that I have kept my promises to you but that you've let me down in failing to meet the opening date of 1 July. I do not wish to let this setback affect our efforts to get the resort open but need your personal assurance that you will do everything in your power to make sure we do not miss the 1 August deadline. With the delay to 1 August, you have confirmed that you will now have the 3 main restaurants ready as well and we have to agree on a payment structure for this. One of the reasons I believe that the resort has been delayed is the fact that you have not personally been onsite to ensure that the project is properly controlled. I understand you are in Europe again this week..."
"Taxation and accountancy services We will no longer assist in obtaining the following in relation to the Buccament Bay project in St Vincent • Tax concessions • Planning permission • Project finance • Liaising with the builder re. construction costs and monitoring of the construction budget • Assisting with the preparation of management accounts for audit by BDO • Dealing with the audit queries raise by BDO • Desktop budget for directors' consideration ... At this time we have not been involved with: • Reviewing the detailed building costs for any site except that of Buccament Bay with respect of analysing the overall project profitability."
"We act as accountants to the main subject [Harlequin companies] and believe that they are involved in a fraud and misleading new and existing companies into an 'investment' that has no realistic chance of realising the asset promised. The main subject trades under the name of Harlequin Property its business is to sell residential property off-plan located in the Caribbean. Typical purchasers (customers) are private individuals and pension funds, attracted by the investment returns offered. The subject is not regulated by FSA although refers to its customers as investors. The associated subject is the property developer for the project."
"The subject is supposed to be constructing the first phase of 350 units and requires$50 million to fund this. All attempts to secure funding have apparently failed. No properties have yet been physically completed."
"We have concluded that this is now akin to a 'Ponzi' type of scheme under which the subject is dependant on obtaining deposits from new customers, in circumstances where those customers are unlikely to receive a completed property or a refund of monies paid over. We have calculated that the subject will require deposits from 12,000 new customers in order to be able to complete properties under existing commitments and, therefore, it is a deception to continue to operate under these conditions. The fact that the subject appears to have obtained funds by a fraudulent sale of properties suggest that matters have now reached a desperate stage and action may be needed to force the closure of the business."
"Early trip to site for 8 o'clock meeting with Paudie and Mark [Coggle] to discuss the budget for Buccament Bay. After detailed discussion agreed the overall budget at an exchange rate of two dollars to the pound and a total of£19 million payable by 43 instalments of£450,000 per instalment. There will be 9 periods over the next year when the company could request that no payment be made. There remains outside the budget various items such as marina or entry system etc which remain the expense of Harlequin." (c) Mr MacDonald's separate note, entitled 'Agreement with ICE' (E/5112) which said: "
"The purpose of this letter is to set out the basis on which we are to act as auditors and tax agents to Harlequin Management Services (South East) Limited so that both parties are aware of their respective responsibilities and of the areas where directors retain responsibility... We refer you to Appendix I where we set out our respective responsibilities for all services, which we have agreed to undertake on your behalf. We provide a wide range of services for a large number of clients and may be in a position where we are providing services to companies which you might regard as giving rise to a conflict of interest. Whilst we have established procedures to identify such situations we cannot be certain that we will identify all of those which exist or may develop, in part because it is difficult for us to anticipate what you might perceive to be a conflict. We request that you notify us of any conflicts affecting this assignment of which you are, or become, aware. Where the above circumstances are identified and we believe that your interests can be properly safeguarded by the implementation of appropriate procedures, we will discuss and agree with you the arrangements, which we will put in place to preserve confidentiality and to ensure that the advice and opinions, which you receive from us, are wholly independent. Just as we will not use information confidential to you for the advantage of a third party, we will not use confidential information obtained from any other party from your advantage..."
"For all causes of action accruing in any 12 month period, the first such period commencing on the date of our engagement letter, our total liability should be limited to the lower of the figures produced by the operation of the following two sections... Cap Subject to the provisions to the following section our liability in respect of breach of contract or breach of duty or fault or negligence or otherwise whatsoever arising out of or in connection with this engagement shall be limited to a multiple of 20 times the value of our fee in connection with the engagement on which the claim arises to cover claims of any sort whatsoever, including interest and costs... Proportionality Our liability to you in respect of breach of contract or breach of duty or fault or negligence or otherwise whatsoever arising out of or in connection with this engagement shall be limited to that proportion of the loss or damage (including interest and costs) suffered by you, which is ascribed to us by a court of competent jurisdiction allocating proportionate responsibility to us having regard to the contribution to the loss and damage in question of any other person (loss and damage having the same meaning as in theCivil Liability (Contribution) Act 1978 )..."
"The ad hoc work with the other Harlequin companies and Dave Ames was managed by Martin MacDonald (Mac), for which we were not instructed to prepare a separate letter of engagement. In that context my involvement was limited to assisting Mac with a provision of information...it was part of Mac's nature to assist a client with a problem without necessarily thinking should they be doing this rather it would be a case of we'll take this burden off you and come up with something. With the benefit of hindsight HMSSE should have had some of this capability in-house."
"I am a little worried at the goings on at Harlequin."
"We would like to draw attention to the fact that this company is in effect free of debt and holds significant assets. The creditors referred to are mainly deposits received from the clients upon signing the initial contract. One of the most important assets held by this company is the site at Buccament Bay in St Vincent which has recently been given a Red Book valuation by Colliers on the basis of "fire sale, as is" of more than£200 million . There are no debts secured against this asset. The nature of Harlequin group's business model - which is applied in Harlequin Property SVG is such that development are substantially built on the funds received before construction. As such companies are able to trade effectively without resorting to debt. In the present circumstances, this puts Harlequin Property SVG and the Harlequin Group in general in a very secure position."
"Q. Did you tell Mr MacDonald that you were selling hundreds of units on land which you had not yet bought on this end of the resort, for which there were no plans? A. Of course he knew. Q. He knew that, did he? A. Of course he did. Q. How did he know that? A. From 2006 when the business evolved I never realised when we -- when I kick-started this in early 2006 - how the business would develop as it is. The idea was just to build a few villas on the beachfront, maybe put a restaurant in there and we will see how it goes. When I realised that more and more people were interested in investing with me to take this business forward, I realised I could not rely on just myself and the local accountant I had at that time. I also realised that I needed professional people to advise me on what I needed to do. As I said, people call me an entrepreneur, a visionary, whatever it is. You know, I believe, as I proved at Buccament Bay, I have designed and built and made a fantastic resort. And so in 2006 I had to ensure that I had the interests of my investors -- because the investors at the end of the day are the most important people out of all this. It's not about me, this is about looking after my 1,000 investors, and so I went out there and I looked for the best lawyers at that time, Sidley Austin, who are professional people in hotels. We then -- I had a local accountant. I realised he wasn't going to be able to look after us, our interests, so we started to look for a professional accountancy firm and what happened was we were talking around and what happened was that I was away at the time, some people came in -- or I think at least one person came in for an interview and Carol, my wife, was surprised to see it was Mac and obviously she knew him and he was a bit of a personal friend at that time and what happened then when I met him two weeks later, from what he told me and what I knew from the work he did at Patten Pools where my wife worked, Carol, was that he was an expert -- although he was an accountant, he was an expert in this type of thing. He also told me some other companies he worked for in the local area, one called Betterview Windows, who were a big building firm in the area, so I realised he obviously had the knowledge and expertise in that and he said "
"...Mr MacDonald assured me in my office, where we would almost always meet, that the way he had structured sales within Harlequin meant that the project would be fully funded at Buccament Bay. At first, I actually drafted a sales contract for Harlequin investors but Mr MacDonald explained to me that the contract would not work as Harlequin needed to sell, collect a percentage then increase the sale price of property as sales continued to ensure the project was viable. Mr MacDonald told me there was no ring fencing of monies and if the Buccament Bay project was properly managed cash-flow would be good and the model would work. It was clear from the meetings I had with Mr MacDonald in St Vincent that he was heavily involved in the business and development of the business plan."
"It was only some months later that I found out that Mac didn't work as an employee for Harlequin and instead was a partner at an accountancy firm Wilkins Kennedy. Given what I explained in St Vincent, this came as a surprise to me as it was clear Mac wasn't acting in Harlequin's best interests."
"that conversation never took place"
"Well, he told us he could deal with that"
"If a professional takes on two conflicting retainers, he cannot pray in aid one retainer as a defence to performance of his retainer in the other"
"I was not asked to consider that eventuality."
"If you mean actual construction work by Cellate, very little or no coastal or river works were completed during our contract period with them, which ended around April 2010. River works such as Gabion Systems, an extension of the revetment at the river mouth, were undertaken by Cellate but were not part of our design"