‘The Claimants seek relief in the form of an Order in the terms set out below. The Second, Third and Fourth Claimants claim underCPR 19.6 as representatives of all Affected Employees. For the purposes of this Order, the following terms shall have the following meanings: “Distribution Centres” means the Defendant’s Lichfield, Daventry Clothing and Daventry Grocery Distribution Centres. “Affected Member” means any member of the First Claimant employed by the Defendant at the Distribution Centres, who is in receipt of “Retained Pay”. IT IS HEREBY DECLARED AND ORDERED AS FOLLOWS: 1. The contract of employment between each Affected Member (including each of the Second, Third and Fourth Claimant) and the Defendant is subject to an express term that the Affected Member is entitled to the payment of Retained Pay. . 2. The contract of employment between each Affected Member (including each of the Second, Third and Fourth Claimant) and the Defendant is subject to an implied term that the Defendant will not exercise the right it would otherwise enjoy to give notice to terminate such contract so that new terms and conditions could be offered to the Affected Member, removing that entitlementfor the purposes of removing the right to Retained Pay. 2A. Further or alternatively, by reason of the clear and unambiguous representations made by the Defendant to each Affected Member (including each of the Second, Third and Fourth Claimant) and which are particularised in a skeleton argument dated6 April 2021 , in relation to the Defendant's expressed intention to unilaterally remove such entitlement to Retained Pay through the mechanism of issuing notice of termination and re-engagement on new terms and conditions: (i) the Defendant is estopped from seeking to unilaterally withdraw the entitlement to Retained Pay; and/or (ii) such representations amount to a forbearance precluding it from exercising any right it otherwise possessed to unilaterally withdraw the entitlement to Retained Pay. In respect of (i) and/or (ii) it is inequitable to permit the Defendant to act in a manner inconsistent with such representations. The Defendant shall be restrained from: (a) compulsorily withdrawing, from any Affected Member (including each of the Second, Third and Fourth Claimant), the contractual benefit of “Retained Pay”; and (b) serving or purporting to serve notice of the termination of the contract of employment of any Affected Member (including each of the Second, Third and Fourth Claimant) in circumstances whereby the Defendant offers to re-engage any such person on terms and conditions which do not include the provision of Retained Pay. …’
‘32. Will I receive any protection to support me moving to the new site with new terms and conditions? Yes, we will support you in this instance by applying our ‘Retained Pay’ policy. 33. What does ‘Retained Pay’ mean? If you transfer to a newly opened site in Tesco Distribution you will be on a new contract of employment. However, any difference in value between your old contract and your new employment contract will be protected by a concept called ‘Retained Pay’ which remains for as long as you are employed by Tesco in your current role. Your retained pay cannot be negotiated away by either Tesco, Usdaw or Usdaw Shop Stewards. Your retained pay will increase each year in line with any annual pay rise. All elements of retained pay will count towards the calculation of any current and future benefits. You will also benefit from any future improvements in terms and conditions at the new Depot.’
‘LICHFIELD DEPOT Retained Pay The new site at Lichfield will operate on the new Tesco Terms and Conditions which are different to those at Crick. In order to protect the existing employees staff who transfer to Lichfield will be entitled to “retained pay”. This is an arrangement, which is designed to protect the difference between the value of employee’s current contractual pay and the proposed contractual pay at the new site. This excludes casual overtime. The retained pay is guaranteed for life and will increase in line with any future pay increases. Retained pay also counts for the purposes of calculating benefits such as Shares in Success and Pensions…’
‘SITE SPECIFIC AGREEMENTS RETAINED PAY Certain staff under the arrangements for moving to Lichfield from other Tesco sites may receive retained pay. Retained pay will be uplifted by any future negotiated pay increases. Retained pay is individually calculated and confirmed in individual statements of employment. It is an integral part of contractual terms and is included in calculations for pension and other benefits such as Shares in Success. Retained pay will remain a permanent feature of an individual’s contractual eligibility subject to the following principles: i) retained pay can only be changed by mutual consent ii) on promotion to a new role it will cease iii) when an individual requests a change to working patterns such as nights to days the premium payment element will be adjusted iv) if Tesco make shift changes it will not be subject to change or adjustment.’
‘Why are you doing this now? We regularly reflect on how our business needs to change moving forward so as to ensure it remains competitive and sustainable for the long term for the benefit of all our stakeholders, including our colleagues. Retained Pay arrangements achieved what they were designed to achieve, but we feel it is now the right time to phase those arrangements out. The main reason for this is the changing composition of the DC workforce caused by (among other factors) a shift away from agency staff to employed Tesco colleagues. These more recently employed Tesco colleagues do not have Retained Pay which means that these particular arrangements are no longer relevant for the business because they now only benefit a relatively small minority of DC colleagues. In addition, to simplify our payroll systems and to develop our new payroll system, we believe it is the right time for us to seek to phase out the remaining Retained Pay arrangements. Are all colleagues in receipt of retained pay being asked to agree to its removal? Yes, all colleagues who are in receipt of retained pay are being asked to agree in return for an advance payment equal to 18 months of retained pay. … Are you phasing out Retained Pay now because of the equal pay claims? We feel now is the right time to phase out Retained Pay because of the changes we have seen within our distribution workforce including a shift away from agency staff to an increased number of employed Tesco colleagues, who have joined us without these terms. Retained pay also adds unnecessary complexity to the development of our new payroll system which we are hoping to roll out to distribution soon. We are also aware some colleagues in DCs and stores have raised issues about pay and terms, by phasing out Retained Pay this should help to address these concerns.’ 16.2. Section 2, headed ‘Legality’: ‘Tesco is removing a term from my contract. Is Tesco allowed to do this? Yes. Retained Pay is a contractual term in the same way as any other and, as such, is something Tesco is entitled to review and discuss with colleagues at any time. How are the company doing this when the terms of retained pay state that it is permanent and cannot be negotiated away by Tesco or the Union? It is correct that terms of Retained Pay originally stated that it cannot be negotiated away by Tesco and the union, this was to ensure that colleagues’ arrangements were not removed as part of a pay deal to uplift other colleagues’ terms, and is why we are discussing this with colleagues on an individual basis. Where we cannot reach agreement to remove this voluntarily, we will be proposing to terminate individual contracts and offer re-engagement on different terms (subject to appropriate collective and individual consultation, if required) which is a lawful means of achieving this change. … What are the grounds I would be dismissed on if I am dismissed and re-engaged? We need to ensure that this change is enacted consistently across all affected colleagues, therefore for those who do not accept it voluntarily, we will be proposing to terminate their current contract and offering to re-engage them on a new contract which is identical to their previous terms except for Retained Pay having been removed (subject to appropriate collective and individual consultation, if required). The legal grounds for this dismissal will fall under ‘Some Other Substantial Reason’ as per s98(1)(b) of the Employment Rights Act (1996). The reason is as explained in your brief i.e. Retained Pay has achieved what we originally set out for it to achieve for the business and now only benefits a small number of colleagues and we want to simplify our pay structure in preparation for the implementation of a new payroll system. As per the guidelines from ACAS on ‘Changing an Employment contract’ this refers to a possible breach in contract if an employer forces a change without an employee’s agreement or a flexibility clause in their contract. Therefore, is this a breach of contract? No, this is not a breach of contract. We are not relying on a flexibility clause to change colleagues’ terms; we are seeking colleagues’ agreement. Colleagues are being asked to agree to their retained pay rights being terminated in return for an advance payment equal to 18 months of retained pay. Where in my contract does it say that retained pay is part of my T&C’s? It’s an express term as detailed in your retained pay agreement.’ 16.3. Section 3, headed ‘The Process’: ‘… Why have we only been given 3 weeks to make a decision? We believe 3 weeks is a reasonable amount of time to allow colleagues to make a decision. I want it noted that I am accepting the offer of the advance payment "under duress" and that I am continuing to work "under protest", am I able to do this? Any documentation which is signed by you and noted as "under duress" will not be accepted as you agreeing to the change and we will not process either selected option (i.e., we will not pay you the 18 month advance payment or£10 (less required deductions) and the instalments). Where we cannot reach agreement with colleagues to remove Retained Pay voluntarily, we may then propose a process to terminate individual contracts and offer re- engagement on the same terms of employment but without Retained Pay which is a lawful means of achieving this change (subject to appropriate collective and individual consultation, if required). What will you do if I don’t accept voluntarily? The aim of this process is to agree the change on a voluntary basis and we are proposing to incentivise our colleagues to accept – and to do so promptly (i.e., by no later than13 February 2021 ) – by offering them an advance payment worth the equivalent of up to 18 months’
‘What is the legal definition of “advance payment” in terms of what is being offered? An advance payment is pay you would otherwise have received had you continued to work as normal, just paid in one lump sum. How is the lump sum advance payment calculated? Your lump sum advance payment will be equivalent to 18 months’ worth of your Retained Pay. For example: Current weekly retained pay:£60 One-off advance payment =£60 x 78 weeks (18 months) =£4,680 (All figures are gross and subject to tax and national insurance deductions.) If I accept when will I get paid the lump sum advance payment? If you accept by13 February 2021 , this will be paid to you on Friday5 March 2021 , which is your March pay date. As the new terms are effective from 14 February you will receive Retained Pay as normal up to and including 13 February. From 14 February you will no longer receive any Retained Pay as part of your normal pay cycle as you will already have received it as part of the lump sum advance payment. We would usually be receiving a pay rise in July, is this included in the calculation of the advance payment? The current weekly value of your Retained Pay has been used to calculate the value of your individual advance payment; you can review this amount in the “advance payment individual statement” issued to you by your manager. Pay awards are discretionary, meaning that they are not guaranteed, and are therefore not included for the purposes of the advance payment calculation. In our view there is a cashflow benefit from receiving the advance payment. … Is the 18 months’ payment a buy-out? No, it is not a buy-out; instead, it is an advance payment of the Retained Pay you would otherwise have received had you continued to work as normal, just paid in one lump sum, rather than as part of the usual pay cycle over the next 18 months. Is the lump sum advance payment tax-free? No, it will be subject to tax and National Insurance contributions in the usual way. Is the lump sum advance payment pensionable? Yes, the advance payment would be pensionable and therefore the % contribution that you normally make would be applied to the advance payment lump sum. … Can I have more than 18 months’ payment? No. The proposed 18-month advance payment is an appropriate arrangement in the circumstances and is the most generous offer we will make. If not accepted by13 February 2021 , it will be withdrawn and not be reinstated. … Can I opt to be paid my retained pay amount monthly for the next 18 months rather than receive it in one lump sum? Yes, you can opt to either accept the advanced payment lump sum or alternatively accept a one-off payment of£10 (less required deductions) and the same amount payable in equal instalments on our standard pay days over an 18 month period in respect of the period14 February 2021 to13 August 2022 . Colleagues will need to accept one of these two options by13 February 2021 in order to avoid a potential process of dismiss and re-engage. Please review the updated manager pack and letters which now reflect this additional option. In the alternative option why am I being asked to accept£10 ? To create a legally binding agreement between Tesco and each individual colleague there must be what is referred to as 'financial consideration' which, in this case, is a financial payment that Tesco is giving to colleagues over and above what they would normally have received. This payment is one of the aspects confirming that a binding agreement has been entered into between Tesco and you for your Retained Pay to be removed. Why is£10 not being offered as part of the advance payment? The cash flow benefit of the advance payment is, in itself, the ‘financial consideration’ and therefore the£10 does not need to be offered. … Why isn’t redundancy being offered? Redundancy only applies where “work of a particular kind” (or the need for colleagues to carry out this work) has ceased or diminished, in this case the “work or a particular kind” still exists and it is a change to contractual terms which is required.’ 16.5. Section 6, headed ‘Contracts & Benefits’: ‘If I am dismissed & re-engaged are my other terms, conditions and benefits affected in addition to retained pay? No, you keep all other terms, conditions and benefits, with the exception of those that are directly linked to [your] pay e.g. % pension contributions, which will reduce accordingly to reflect the removal of your retained pay. Will I receive a new contract to sign? No, if you agree to the new terms you will receive a variation of terms letter which you will be required to sign. Retained Pay was a payment that amalgamated a number of terms and benefits, with the removal of Retained Pay will you be reinstating any of these legacy terms or benefits? No, Retained Pay will cease (as will those terms relating directly to pay) but all other terms that colleagues currently have will remain the same. Colleagues have been offered an advance payment worth the equivalent of 18 months’
‘Q6 Will Retained Pay be guaranteed forever? A6 Yes, providing your circumstances do not change. See Q7 and A7. … Q8 Why change the contract if we are not losing any money? A8 We want to introduce the concept of Retained Pay to ensure that there is long term protection for you. Making Retained Pay an individual contractual entitlement prevents any possibility of this being subject to negotiation or change in the future via a ballot of the membership of which existing staff would be in the minority. Retained Pay ensures that this will never happen.’; and 27.2. a document produced by the First Claimant for its members, in relation to the then proposed deal at Livingston, which noted that the latter satisfied the key principles that members at the existing site should not lose out financially by transferring to the new site. Amongst those principles was said to be, ‘Guaranteed protection of these arrangements — they cannot be altered by Tesco, Usdaw or Usdaw shop stewards in future negotiations at the new site.’
‘Aspden… was not concerned with the implied term of trust and confidence at all. The question was whether the employer’s express right of dismissal could be limited by implication arising from the unusual circumstances in which the contract had been entered into and the inherently contradictory terms which resulted. The better course might have been to rectify the contract to include the term contended for as an express term, an unusual course but one which would appear to have been justified by the evidence, but even if the case is taken as a rare example of a term being implied into a contract to qualify an express right, the justification for this course lay in the need to reconcile express terms of the contract which were mutually inconsistent.…’
‘that would turn the traditional principles of contract upside down’ [20]. At [26] Elias J (as he then was) had held, ‘I would formulate the terms as follows: “Once an employer has determined that an employee will be dismissed by reason of redundancy, such that his dismissal for any other reason will defeat the employee's right to contractual benefits which accrue when the dismissal is by reason of redundancy, the employer may not lawfully dismiss the employee for any reason other than redundancy, unless the dismissal is for good cause.” In my opinion this term can readily be implied whether on the officious bystander or the business efficacy tests of implied contractual incorporation.’
‘The law on implied terms 47. The implication of contractual terms involves a "different and altogether more ambitious undertaking" than the exercise of contractual interpretation which identifies the true meaning of the language in which the parties have expressed themselves: the interpolation of terms to deal with matters for which, ex hypothesi, the parties have themselves made no provision. It is because the implication of terms is so potentially intrusive that the law imposes strict constraints on the exercise of the "extraordinary" power so to intervene (see Marks & Spencer plc v BNP Paribas Securities Services Trust Co (Jersey) Ltd[2015] UKSC 72 ;[2016] AC 742 ("Marks & Spencer") at [29] (citing Sir Thomas Bingham MR in Philips Electronique Grand Public SA v British Sky Broadcasting Ltd[1995] EMLR 472 at 481)). 48. Those constraints have been the subject of well-known scrutiny by the courts (see the classic statements in The Moorcock[1889] 14 PD 64 ("The Moorcock") at 68 per Bowen LJ; Reigate v Union Manufacturing Co (Ramsbottom) Ltd[1918] 1 KB 592 at 605 per Scrutton LJ and Shirlaw v Southern Foundries (1926) Ltd[1939] 2 KB 206 at 227 per Mackinnon LJ). The later Privy Council decision in BP Refinery (Westernport) Pty Ltd v The President Councillors and Ratepayers of the Shire of Hastings ("BP Refinery")(1977) 180 CLR 266 deserves particular mention. There Lord Simon (delivering the majority judgment) stated (at 283): "…for a term to be implied, the following conditions (which may overlap) must be satisfied: (1) it must be reasonable and equitable; (2) it must be necessary to give business efficacy to the contract, so that no term will be implied if the contract is effective without it; (3) it must be so obvious that 'it goes without saying'; (4) it must be capable of clear expression; (5) it must not contradict any express term of the contract". 49. The leading authority from recent times is Marks & Spencer, where the Supreme Court approved the remarks of Lord Simon in BP Refinery, albeit subject to qualification and observation. Amongst other things, (at [21]) Lord Neuberger questioned whether a requirement that the term to be implied had to be "reasonable and equitable" would usually, if ever, add anything: if a term satisfies the other requirements, it is hard to think that it would not be reasonable and equitable. Lord Neuberger also commented that he suspected that, whilst the requirements of business efficacy and obviousness could be alternatives in the sense that only one need be satisfied, it would be a rare case where only one of those two requirements would be satisfied. 50. Since the analysis of Lord Neuberger in Marks & Spencer (at [15] to [31]) the Supreme Court and Privy Council have consistently made it clear that whether or not a term falls to be implied is to be judged by reference to the test of business efficacy and/or obviousness (see for example Hallman Holding Ltd v Webster[2016] UKPC 3 (at [14]); Airtours Holiday Transport Ltd v HMRC[2016] UKSC 21 ; [2016] 4 W.L.R. 87;[2016] 4 All ER 1 (at [38]) and Impact Funding Solutions Ltd v AIG Europe Insurance Ltd[2016] UKSC 57 ;[2016] 3 WLR 1422 ;[2017] AC 73 (at [31]). In Ali v Petroleum Co of Trinidad and Tobago[2017] UKPC 2 at [7], Lord Hughes commented: "It is enough to reiterate that the process of implying a term into the contract must not become the re-writing of the contract in a way which the court believes to be reasonable, or which the court prefers to the agreement which the parties have negotiated. A term is to be implied only if it is necessary to make the contract work, and this it may be if (i) it is so obvious that it goes without saying (and the parties, although they did not, ex hypothesi, apply their minds to the point, would have rounded on the notional officious bystander to say, and with one voice, 'Oh, of course') and/or (ii) it is necessary to give the contract business efficacy. Usually the outcome of either approach will be the same. The concept of necessity must not be watered down. Necessity is not established by showing that the contract would be improved by the addition. The fairness or equity of a suggested implied term is an essential but not a sufficient pre-condition for inclusion. And if there is an express term in the contract which is inconsistent with the proposed implied term, the latter cannot, by definition, meet these tests, since the parties have demonstrated that it is not their agreement." 51. In summary, the relevant principles can be drawn together as follows: i) A term will not be implied unless, on an objective assessment of the terms of the contract, it is necessary to give business efficacy to the contract and/or on the basis of the obviousness test; ii) The business efficacy and the obviousness tests are alternative tests. However, it will be a rare (or unusual) case where one, but not the other, is satisfied; iii) The business efficacy test will only be satisfied if, without the term, the contract would lack commercial or practical coherence. Its application involves a value judgment; iv) The obviousness test will only be met when the implied term is so obvious that it goes without saying. It needs to be obvious not only that a term is to be implied, but precisely what that term (which must be capable of clear expression) is. It is vital to formulate the question to be posed by the officious bystander with the utmost care; v) A term will not be implied if it is inconsistent with an express term of the contract; vi) The implication of a term is not critically dependent on proof of an actual intention of the parties. If one is approaching the question by reference to what the parties would have agreed, one is not strictly concerned with the hypothetical answer of the actual parties, but with that of notional reasonable people in the position of the parties at the time; vii) The question is to be assessed at the time that the contract was made: it is wrong to approach the question with the benefit of hindsight in the light of the particular issue that has in fact arisen. Nor is it enough to show that, had the parties foreseen the eventuality which in fact occurred, they would have wished to make provision for it, unless it can also be shown either that there was only one contractual solution or that one of several possible solutions would without doubt have been preferred; viii) The equity of a suggested implied term is an essential but not sufficient precondition for inclusion. A term should not be implied into a detailed commercial contract merely because it appears fair or merely because the court considers the parties would have agreed it if it had been suggested to them. The test is one of necessity, not reasonableness. That is a stringent test.’
‘It seems to me that, when considering whether to grant a declaration or not, the court should take into account justice to the claimant, justice to the defendant, whether the declaration would serve a useful purpose and whether there are any other special reasons why or why not the court should grant the declaration’
‘In the orders which follow, ‘Affected Employee’ is defined to mean each of the Second, Third and Fourth Claimants in these proceedings and each employee named in the Appendix to the judgment of Ellenbogen J, handed down on3 February 2022 (‘the Judgment’). The Defendant shall be restrained from, directly or indirectly: A. giving notice to terminate the contract of employment under which the Affected Employee is employed by the Defendant as at the date of the Judgment contrary to the implied term of that contract whereby the right to terminate cannot be exercised for the purpose of removing or diminishing the right of that employee to receive Retained Pay; and/or B. otherwise withdrawing or diminishing, or causing the withdrawal or diminution of, Retained Pay from any Affected Employee (including by unilateral variation of the contract of employment), other than in accordance with the express term in each contract by which the entitlement to Retained Pay is conferred (as that term is construed in the Judgment). For the avoidance of doubt, the above orders do not preclude the Defendant from dismissing any Affected Employee for reasons wholly unrelated (directly or indirectly) to the removal or diminution of Retained Pay, notwithstanding that the practical effect of so doing will be to bring that employee’s entitlement to Retained Pay to an end.’
‘For the avoidance of doubt, the above orders do not preclude the Defendant from dismissing any Affected Employee for good cause other than removing or diminishing the right of that employee to receive Retained Pay reasons unrelated or not directly related to the removal of Retained Pay, notwithstanding that the practical effect of so doing will be to bring that employee’s entitlement to Retained Pay to an end.’