“A pleading plays an important role in assisting a judge to understand the nature of a case. In my judgment, it is appropriate for the Claimant to amend paragraph 5 of the Particulars of Claim to better particularise its position in relation to the contract contend for. This includes its case in relation to the way (oral, in writing, etc.) in which the contract it relies upon was formed, and to capture other matters addressed during the course of the hearing as recorded in this judgment.”
“It is plainly important for a judge, when reading the Particulars of Claim, to understand the contractual role the Claimant claims to have undertaken, not least when the Court is asked to imply terms or to infer contractual arrangements. It was my understanding, when first reading the Particulars of Claim, that the Claimant provided all the Defendant’s IT requirements as “an outsourced IT department”
“36. Mr Patel submitted that relational contracts are a developing area of contractual law and as such, the Court should be slow to summarily dismiss a claim where such a contract is put forward. The bedfellow of his submissions is that a judge needs to understand precisely how the relational contract case is advanced, which requires a pleading to be drafted with an eye on the “characteristics” detailed in Bates. Mr Patel indicated during the course of his submissions that he was “happy to further particularise how the duty of good faith crystalised” in this case. “37. In my judgment, Mr Patel was right to make this concession, including within the context of the Claimant’s changed position regarding the scope of the services it provided. The Claimant’s Particulars of Claim should provide sufficient particulars of the relevant circumstances that gave rise to a relational contract including the commercial context and instances of good faith which are claimed arise in this case, with clear particulars as to how it is claimed the Defendant was in breach of the same. Better particulars will provide the Court with a map and compass, in what the Claimant says is unchartered legal territory.”
“54. … the purchase order and invoice revealed to the Court the existence of at least two sets of standard terms and conditions which are not before the Court or addressed in the written evidence or submissions in this application. The Court is unable to consider how the terms and conditions referred to in these documents may be relevant to either party’s position. For example, whether the standard terms and conditions provide for some form of notice period. Alternatively, whether those standard terms and conditions contain an express provision that prevents a duty of good faith being implied into the contract, see Bates v Post Office Ltd (No.3: Common Issues)[2019] EWHC 606 (QB) , paragraph 725.” “63. Having considered this Project Proposal, I do not accept for the purposes of this application, that the Project Proposal was so inadequate such as to support an inference that it was a mere device to conceal a wider overarching agreement.” “64. Mr Patel tended to accept that the contractual documents prima facie support the Defendant’s position. On the review which the Court has been able to undertake within the confines of this application, the project proposals, leading to a purchase orders, invoices and payments, do appear to weigh heavily in favour of the Defendant’s project-by-project case.” “73. … The Claimant’s primary claim seeks damages for nine months’ notice period. It is advanced on the basis that the Court needs to find that the relationship between the parties was, in reality, (i) governed by some form of overarching agreement, which (ii) was contrived to access the public purse. My judgment, for the purposes of this application, is that the Claimant’s submission on the first limb of that case theory is weak, and the second limb is not well-founded.” “74. However, the Claimant’s focus on theories as to why there must be an overarching agreement, may obscure the real issue for determination; is there a real prospect of the Claimant successfully arguing that there was a notice period in its dealings with the Defendant, whether under: some form of overarching agreement; “standard terms and conditions” applicable to the services provided; or other agreement.”
“C also relies in the alternative upon the G-Cloud contract which contains a 3 month notice period”
“98. The Claimant’s approach to this claim has been affected by the loss of its documents, which appear to have been taken out of its custody or control by its former directors, who in turn now provide IT services to the Defendant. That is an issue which causes concern to the Court and it has some sympathy for the predicament that the Claimant finds itself in. However, the Court also recognises that there is fault on the Claimant’s incoming owners for not securing core documents relevant to what it assumes was a major client of the Claimant company. Moreover, there is no fault alleged as against the Defendant for the predicament the Claimant finds itself in.” “99. The Court has regard to the need for pleadings to contain that information called for by the Rules and Practice Directions. However, the Court has to have regard to the particular circumstances prevailing in a case when considering whether a party has done all it can to reasonably plead the best particulars it is able to provide. Save for discrete matters set out in this judgement which require amendments to the Particulars of Claim, I accept the Claimant’s submission that it has pleaded its case on the formation of the contract as well as it was able. The case is not so obviously deficient or hopeless that strike out is the right course at this moment, and in my judgment, the Claimant should be given the opportunity to amend its Particulars of Claim.” “100. There are realistic grounds for the Claimant’s assertion that there was an overarching agreement, similar to a retainer, which may amount to a relational contract. These grounds include undisputed facts including: the length of the relationship between the parties; the nature of the service being provided which invariably required integrity, collaboration and confidence around patient health care; the fact that overarching agreements are common in public procurement relationships (as evidenced by the draft Call-Off contract), and; the express terms of the email from Heather Allan.” “101. There is no suggestion that the Defendant has not retained its written communication with the Claimant including as between the principle actors, Mr Dixon and Mr Robinson, or other relevant documents. The prospects of the Claimant obtaining relevant disclosure from the Defendant is not fanciful, see Gulati v MGN Limited[2013] EWHC 3392 (Ch) .” “102. The Defendant has elected to not disclose in this application emails between the principle actors, Mr Dixon and Mr Robinson. Accordingly, the Court, at this juncture, is unable to find that such communications will not support the Claimant’s claim, including an entitlement to a notice period. It is very likely that there will be communications between those actors, that will be relevant to the merits of the Claimant’s case, including the Court’s understanding of the “circumstances of the relationship” and its “commercial context” (See Bates).” “103. There are documents before the Court, in particular, in the form of emails set out in this judgment, which suggest that an overarching contract may have been entered into between the parties, which did include a notice period. It would not be unusual for such a contract to exist, as between an NHS trust and a service provider. I have seen no evidence which enables me to ignore the Claimant’s submissions that disclosure may reveal the details of such a contract, which may be relevant to its claim. I have not seen, for example, witness evidence from Heather Allan that removes the significance of her February 2022 email, or from Mr Robinson which explains his reference to “the agreement in 2017” in his email dated24 June 2022 . I do not have witness evidence from Mr Dixon or Mr Robinson going to the Claimant’s primary claim and indicating, for example, that they would give evidence at trial that would only support the Claimant’s case. It is clear that these characters will be called as witnesses at any trial, and their evidence will very likely be central to the Court’s determination of this claim.” “104. The Court is also faced with numerous items of contractual documentation, including purchase orders and invoices, which refer to standard terms and conditions, that may be relevant to the claim, but which the Court has not seen. The Defendant has elected not to (i) produce these standard terms & conditions, and (ii) show how they are not supportive of the claim, in its application. The Court cannot ignore the potential relevance that those standard terms and conditions, and other factors seemingly overlooked by the parties, may have to the just determination of the claim.” “105. In my judgment, it is not appropriate at this juncture for the Court to dispose of the claim summarily under Part 24, or to strike out part or all of the pleaded claim, including by grappling with discrete points of law which will be impacted by the required amendments, and may thereafter be best left to be dealt with at a trial. In my judgment, whilst the Claimant’s claim appears to be weak, the claim does have a real prospect of success and I cannot be certain that the claim or part of the claim will fail. …”
“Unless the prospects of getting disclosure are ‘fanciful’, the claimant is generally entitled to maintain its case in those circumstances. That is not to say that claimants are entitled to embark on speculative cases in the hope that disclosure will throw up something useful. The claimant must have more than that to start with, but the inability to make a full case without disclosure is not, in my view, a bar to starting the litigation in the first place.”