“… At the meeting a question arose regarding mileage records and fuel provided by the employer. The mileage records were not immediately available and I requested that a record be produced for a three month period in respect of business mileage. At this time I considered that tax may be due and informed Nick Deal of the HRA. In most circumstances the HRA message and fact sheet should be issued once the Compliance Officer has identified an inaccuracy by examining the employer’s records and the employer cannot offer an acceptable explanation to refute your belief that there is an inaccuracy. In this case, Nick Deal and yourself have provided details of Dale Cunliffe’s business mileage and it has been accepted that no further duties are due. … I have now completed my employer compliance review of the records for Contract Services (Millennium) Ltd and found these to be satisfactory. However, as mentioned in Mr Robinson’s letter dated20 October 2011 , improved records should be kept regarding fuel provided by the company for use in company cars.”
“(1) Subject to the provisions of this Part, it shall be for an officer of the Board – … (c) to decide whether a person is or was liable to pay contributions of any particular class and, if so, the amount that he is or was liable to pay.”
“(1) An employer must keep and preserve all contribution records which are not required to be sent to HMRC by other provisions in these Regulations for not less than – (a) three years after the end of the tax year to which they relate; or (b) for documents or records relating to information about the amounts of Class 1A and Class 1B contributions, three years after the end of the year in which a contribution became payable.”
“[49] But so far as Item 6 is concerned, an employer is obliged to keep and preserve information by theIncome Tax (PAYE) Regulations 2003 at reg 97. These regulations are not part of the Taxes Acts, but I find that they are another ‘enactment relating to a tax’ as per (b) of para 62 Sch 36 (above at §43), albeit in this case they relate to tax due to be paid by the employer’s employees or by the employer on behalf of the employees. While the PAYE regulations are only secondary legislation, they are still an ‘enactment’ by Parliament, albeit by an instrument under an Act of Parliament. I find that the information required by Item 6 (payrolls and benefits/expenses) was all information required to be kept and preserved by Reg 97 (in particular reg 97(3)(a) for payroll and (b) for expenses and benefits).”
“[61] The Tribunal considered whether the car fuel benefit charge applied automatically because fuel is provided for a car that is made available for private use to an employee who is not in excluded employment. The legislation provides that the charge applies automatically where fuel is provided for the car and places the onus on the taxpayer to prove a negative, that is to say, that no fuel is provided for the car. Albeit that it may be difficult to do so, this is what must be done to shift this presumption. In relation, therefore, to the position where fuel for cars is being paid for by company credit cards, detailed records must be kept not only of the business mileage but also any private use to also ascertain whether or not the nil rate applies.”
“It is the duty of every individual taxpayer to make his own return and, if challenged, to support the return he has made, or, if that return cannot be supported, to come completely clean; and if he gives no evidence whatsoever he cannot be surprised if he finally lumbered with more than he has in fact received it is his own fault that he is so lumbered.”