“ Decision [13] If the Appellant had sought to rely on his reliance on either Ms Beesley or Ms Callan as the sole ground of appeal then I would have no hesitation in dismissing this appeal; the case authorities and legislation make clear this would not amount to a reasonable excuse. [14] I did not accept the Appellant’s submission that HMRC ought to have made the company aware of the fact that payments made by BACS can take 2 or 3 days to clear. Ignorance of the law or banking procedures involved in making payments cannot amount to a reasonable excuse and the onus must rest with the taxpayer to ensure he is aware of, and meets, his obligations under the VAT regime. [15] I now turn to the telephone call made by Ms Beesley to the HMRC VAT call centre on23 June 2009 . In reviewing the transcript I find as a fact that Ms Beesley was clearly seeking assistance and clarification as to why the Surcharge Liability Notice had been issued and how the company could ensure compliance in the future. Ms Beesley was advised by HMRC that the company had ‘at the latest until the 7 th ’ to make payment. [16] It is clear from the records produced by HMRC that following this advice, all VAT returns submitted by Ms Beesley were received by HMRC on the 7 th of the relevant month. I infer from the very short default periods of payment that the tax due was paid on the same date, although not cleared until after the deadline. This is corroborated by the evidence of Ms Callan, which I accept, that she was told by Ms Beesley that she must submit both the return and the payment on the 7 th . [17] I find as a fact that Ms Beesley had acted as any reasonable business person in seeking advice from the HMRC VAT call centre and that she had acted upon that advice to ensure compliance with the Appellant’s VAT obligations. I bear in mind HMRC’s submissions that information is widely available on the HMRC website, which warns of delays in electronic payments; however, I find as a fact that the specific advice given by the HMRC representative by telephone clearly indicated that payment by or on the 7 th of the relevant month would ensure that the deadline was met. Ms Beesley acted upon that advice. [18] It is unfortunate that matters were no doubt confused by the fact that no penalties were imposed for the two subsequent defaults due to the fact that they fell below the£400 threshold, in all likelihood confirming to Ms Beesley that the company was fulfilling its obligations. I accept the evidence of Ms Callan and Mr McNaughton that the company did not receive any Surcharge Liability Notice Extension forms in respect of these defaults and as a result the Appellant (through Ms Beesley and Ms Callan) continued to follow the advice given by HMRC. [19] In the particular circumstances of this case I find that the Appellant had, through the periods of default, acted on the misleading advice given by HMRC and that there was a reasonable excuse.”
“21.3 Methods of payment 21.1.3.1 Online VAT returns If you submit your VAT online, you must pay by one of the approved electronic methods, listed below. You cannot pay by cheque in the post. You can pay by Direct Debit, Debit or Credit card over the internet using the BillPay service, Bacs Direct Credit, Faster Payments, Internet or Phone Banking, CHAPS, Bank Giro Credit. You can pay by standing order if you have been accepted for the Annual Accounting Scheme or you make Payments on Account. You can find more information about electronic payment, including how to set up and use each approved payment method, on our website at hmrc.gov.uk/payingvat . There is also a VAT payment deadline calculator at www.hmrc.gov.uk/tools/vatpaymentsdeadline . The tool will help you work out when to set up or make a VAT payment to make sure it reaches us on time. Paying by an approved electronic method will give you up to seven extra calendar days to submit your return and pay your VAT, unless you make annual returns or Payments on Account (and submit quarterly returns). The extended due date will be shown on your online VAT return and you must ensure that cleared funds reach HMRC’s bank account by this date. (The exception to this is online Direct Debit (DD) – if you pay by DD, then HMRC will automatically collect your payment on the third bank working day after the date shown on your return.) If your due date falls on a bank holiday or weekend, your payment must clear HMRC’s bank account before then (unless you use the Faster Payments service – Faster Payments can be received on bank holidays and weekends). If your payment arrives late you may be liable to a surcharge for late payment. To make sure that your payment clears our account in time, you should check with your bank or building society to find out: · If there are any single or daily limits to how much you can transfer from your account. · Is there a cut-off time for processing payments on the same day? · How long your payment will take to clear into HMRC’s bank account? Checking these details will help to ensure that you do not incur and unnecessary late payment surcharges.”
“[31] With respect, I disagree. The starting point for any analysis of the concept of “reasonable excuse” must always be the statute. In this case s59(C)(9)(a) TMA provides that I may set aside the surcharge if the taxpayer has a reasonable excuse for not paying the tax. Parliament has balanced the interests of the taxpayer with those of the Exchequer. A taxpayer may be spared a surcharge if the taxpayer has an excuse, but the excuse must be a reasonable one. The word “reasonable” imports the concept of objectivity, whilst the words “the taxpayer” recognise that the objective test should be applied to the circumstances of the actual (rather than some hypothetical) taxpayer.”