“...we advised our client in June that the payment date was19 July 2009 , and our client accepts that he received the letter, signed the relevant P11D (b) and returned this to us, together with the forms P11D, for us to submit to HM Revenue and Customs. Unfortunately, our client then placed the letter and payslip with other invoices rather than keep it separate. Ordinarily our client then reviews invoices during the month to determine which of these require paying at the end of the month. Unfortunately, as July was the run up to one of his busiest periods (school summer holidays) these were not reviewed until just after the end of the month, when our client discovered that the Class 1A NIC was outstanding. At this point the payment was sent direct to you and was not delayed any further. The payment being received by you 20 days late. As I am sure you will appreciate, with small family run businesses the directors do not sit in splendid isolation, and in this case the director is responsible for sourcing work, quoting, managing the work as well as dealing with paperwork, payment of invoices, staff matters, health and safety etc...our client did not intend to make the payment late, but pressure of business as one of his busiest times meant that the payment was unknowingly delayed.”
“One essential difference between the current scheme and its predecessor is that compliance failures have been clearly and unambiguously set down in the Legislation. The previous scheme allowed HMRC officers some discretion by making reference to errors which in turn could be considered as either “minor” or “technical”, in which case they could be discounted, based on the particular circumstances of the case. There is no longer any such provision for an officer to use their judgement: officers are required, in every case, to review the potential compliance failures by reference to the letter of the law, and to identify whether each one is a pass or a fail. This, in effect, becomes a matter of fact; not judgement.... Having reviewed the papers I am therefore satisfied that my colleagues have reached the correct conclusion, in that the compliance failures have been clearly demonstrated and, as a consequence, that the Gross Payment Status must be withdrawn... I am afraid that I cannot see that there are any grounds for the “reasonable excuse” provisions to be exercised... I have, however, considered the specific circumstances of this case, and I have taken on board the comments made by Smith Cooper as to the likely ramifications if HMRC were to press ahead with the removal of the company’s Gross Payment Status. With this in mind, I propose to hold the withdrawal in abeyance for the time being... Provided there are no further compliance failures...the company will remain entitled to receive payments without a deduction...”
“We add that we consider that an excuse can arguably be regarded as reasonable by reference to the consequences of the withdrawal of gross payment status. This would be the case where such a withdrawal would, on the facts, be a disproportionate sanction for the non-compliance in question. The fact, which we find, that a withdrawal of gross payment status would be likely to cause the Appellant to lose his livelihood and suffer severe economic loss on the sale or scrappage of his equipment, could render his excuse reasonable on this further stand-alone ground. These consequences which would be likely to flow from a withdrawal of gross payment status would, in our judgment, be wholly disproportionate to the late payment of tax in this case (for which HMRC were, we assume, in any case compensated in interest). This factor could well render the Appellant’s excuse reasonable even if, contrary to our findings above, there was no other basis on which his excuse could be held to be reasonable.”
“I further find that the consequences of cancellation of gross payment status is not relevant to the issue whether or not there is a reasonable excuse, and that the material before me discloses no other reasonable excuse for the late payments.”
“Mr Harper thought the law unreasonable to remove his gross payment status for 10 fairly minor defaults when the effect of the loss of status might be to put the company out of business. Mr Harper feared the company could go out of business because it supplies plant and materials as well as labour and a 20% deduction from all payments due to it could cause major cashflow problems as the company would still have to pay for the plant and materials (even though it could set off CIS and PAYE liabilities against the 20%). He also pointed out that the company has now realised the seriousness of the need to comply and had taken steps to ensure that PAYE is now paid on time: they now pay PAYE by BACS. Further, he said that it would be of no benefit to HMRC to remove the company’s gross payment status as by putting the company out of business they would lose tax revenue. Some 22 jobs were at stake. Although he did not phrase it like this, Mr Harper was saying that the penalty was out of all proportion to the defaults. Unfortunately, our understanding of the law is that we have no discretion to take these factors into account”
“The Tribunal has taken into consideration that the cancellation of Mr Getty’s registration for gross payment status may result in his losing the Viewpoint contract, and therefore have a significant effect on his business. However it has to be taken into account that there was a material lack of awareness on the part of Mr Getty in regard to his obligation to make his monthly PAYE payment timeously. For these reasons, the Tribunal finds that HMRC acted in accordance with the provisions ofs66 of the Finance Act 2004 in cancelling Mr Getty’s registration for gross payment status, and the appeal is accordingly refused.”
“The Tribunal acknowledges that the withdrawal of gross payment status can have an adverse effect on a company – in that it may convey to others that the company has failed in its tax obligation. The loss of status also affects a company’s cash flow and it is accepted that this in itself may be difficult to overcome, even to the extent of possible liquidation. However, these considerations have always been there with the Construction Industry Scheme, and the legislation promulgated by Parliament has endeavoured to achieve a balance between the interests of the contractor and the public interest. The legislation is clear and unambiguous and it is not open to this Tribunal to reach a decision which would be contrary to the same, however adverse it might appear to be to a party Mr Smith pointed to the cases of Bruns t/a TK Fabrications and Mutch v R & C Commissioners where the respective contractors had been successful in having their gross payment status restored. However the circumstances in each of these cases were exceptional and neither of these cases establishes a general principle that financial difficulty constitutes a reasonable excuse for a taxpayer’s failure to comply with his obligation to meet his tax obligations timeously...”
“(a) the applicant or company had a reasonable excuse for the failure to comply, and (b) if the excuse ceased, he or it complied with the obligation or request without unreasonable delay after the excuse had ceased”
“The Appellant is correct that HMRC should normally treat taxpayers in identical circumstances in the same way. This is reflected in paragraph 4 of their Charter, which states that they will treat taxpayers "even handedly". However, I cannot treat HMRC's decision in the other case mentioned by the Appellant - of which I have only outline details from the Appellant – as justifying the late paper filing in this case. First, I have been given no evidence to demonstrate that the circumstances...are in fact identical. I do not know if there may be differences between the two cases which justify the different treatment...Secondly, if the two cases are on all fours, HMRC were wrong in allowing the other taxpayer to file a paper return after31 October 2008 without incurring a surcharge. I cannot allow that "wrong" to justify a further "wrong" in this - and possibly other - appeals. Any complaint the Appellant may have about HMRC's conduct may be better directed to the Revenue Adjudicator who can consider issues of maladministration – which is beyond the remit of this Tribunal.”
“...the High Court has ruled, in a decision which is binding on us, that neither HMRC nor we the Tribunal can consider proportionality: Barnes v Hilton Main Construction[2005] EWHC 1355 (Ch) . In that case the judge considered the Human Rights Act and concluded that it did not require the UK courts to read in a test of proportionality in the gross payment status rules. The court also thought that in any event the rules were not disproportionate as there was (then) the “minor and technical” exemption (replaced now by the “reasonable excuse” exemption which must be even more likely to be seen as proportionate) and because in the last resort the taxpayer could always seek to recover gross payment status 12 months after it was removed if it could demonstrate compliance”
“The Appellant complied with the obligations imposed on him under section 59A(2) TMA in the ‘qualifying period’ of 12 months ending with8 February 2008 , in that he made both the payments on account due on31 July 2007 and31 January 2008 on time. (As it happens, he also complied with the obligations imposed on him by that provision in the period of 12 months ending with the date of the hearing of the appeal.) Our decision on this point is a sufficient basis for us to allow the appeal . We add that we are satisfied that the Appellant has also, on the facts, shown a reasonable excuse for his failure to make a payment on account...and that if the excuse ceased before23 April 2007 , he made the payment on account...without unreasonable delay after it had ceased The reasonable excuse consisted of two elements, each of which we regard as amounting independently to a reasonable excuse. The first is the inability to make the payment on account without prejudicing his business cash flow. The second element is the stress suffered by the Appellant by reason of his health and other personal problems in the nature of family illnesses. We add that we consider that an excuse can arguably be regarded as reasonable by reference to the consequences of the withdrawal of gross payment status...The fact, which we find, that a withdrawal of gross payment status would be likely to cause the Appellant to lose his livelihood and suffer severe economic loss on the sale or scrappage of his equipment, could render his excuse reasonable on this further stand-alone ground...This factor could well render the Appellant’s excuse reasonable even if, contrary to our findings above, there was no other basis on which his excuse could be held to be reasonable ”
“Our client is now fully aware of the serious consequences of any compliance failures on his part...and will take every step possible to ensure a future clean compliance record.”