“I hope that everything is fine with you and that your work schedule remains somewhat manageable. I am contacting you to ask whether you would accept in principle to act as referee attesting of my ‘research capacities’ if I were to apply for a research position in the University or for research funding outside the University.”
“Yes, of course I would be willing to act as a referee. You would have to up-date me on what you have been doing since the doctorate of course. I don’t know what you are doing at the moment. I know you were with SKOPE for a while, but what is your present job ?”
“After looking at this, I really don’t think there is much point in writing a reference. I don’t see that you have a chance of this Fellowship. First, they say that they usually do not give these Fellowships to people who are beyond 6 years from their doctorates. You are 8 years beyond. Second, there is a really big gap in your publishing and CV. You have nothing published at all in 2005 or 2006, and there is practically nothing that relates to SKOPE at all, yet you were employed by SKOPE for 7 or 8 years. From the publication list it looks like you used the time to publish material related to your doctorate rather than do anything new at SKOPE. And also to write a book on another subject altogether. This may be incorrect, but it certainly needs explaining. You say virtually nothing about your time with SKOPE and I think you do not have a referee from SKOPE. It looks amazingly suspicious and I don’t think anyone will look at this as an application for a Fellowship. Sorry, I don’t see that I can write you a reference. ”
“All I did was comment on your application – as it reads to someone who does not know what you have been doing for the last few years. My comments were simply based on the information you provided – or did not provide. My reading is likely to be the same as anyone reviewing your application.”
“In June 2008 I settled an Employment Tribunal claim that I had brought against the University of Oxford. Due to the unusual origins of the case, my case received a wide amount of publicity.”
“I do not know about item 6. I was vaguely aware that you had some sort of legal case with someone or something linked to the university, and that it was linked to football. That is all I have ever known about it. I cannot remember how I obtained even this limited amount of information, but it was probably a passing corridor comment in my department. I did not know that it was ‘an Employment Tribunal claim’ nor that it was settled. I still do not know if the case was ‘won’ or ‘lost’. I have no idea what publicity your case received. I do not read local newspapers, or ‘student’ newspapers. I buy no newspapers, but occasionally read a national newspaper in the College Common Room. I have no TV. I listen to Radio 4 only – no other stations.” 10. Secondly, para. 18 of the statement said (referring to Professor Walford’s e-mail of 13 December): “I do not accept that this explanation for your refusal to provide me with a reference is the true reason. I suspect the reason relates to the claim that I brought against the University and that this is the real reason why you have not provided me with a reference”
“I believe Professor Walford was influenced by matters other than set out in my application. I believe that this was the claim that I had brought against the University during my time at SKOPE.”
“whether the First Respondent (Professor Walford) knew or suspected that the Claimant had done the protected act, in particular that you made a complaint under the Sex Discrimination Act, on or before his email on2 December 2008 at 14:11 and if so whether the First or Second Respondent (by colluding with the First Respondent) treated the Claimant less favourably by reason that she had done the protected act, by declining the Claimant’s request for a reference for a Junior Research Fellow Post in modern languages on2 December 2008 .”
“It is fully accepted by the Claimant … that ultimately the determination of liability in this case rests upon what the Tribunal made as to the credibility of GW’s evidence. Given the nature of his defence (that he did not know enough about the earlier claim to have been guilty of victimising the Claimant), it is conceded that if the Tribunal accept that he is being fully truthful as to the limited nature of his knowledge of her earlier claim then this claim will fail.”
“7. Please estimate how many reference requests you received from former Doctoral students each year? 8. Have you ever previously refused to act as a referee? If so, please provide a break down by individual (gender and age and reasons given for refusals). Please provide an anonymised copy of any such refusal”
“Professor Walford has stated that he provides two or three reference every year for his former students. He also claims to have refused references in the past. Please retrieve as many examples of references and any refusals to provide references by Professor Walford as possible and supply in an anonymised format and where available please include any associated correspondent.”
“Professor Walford has already informed you that he does not keep copies of requests or refusals. He has also explained that he would decline to provide a reference if he did not feel able to support the application. We do not consider it either proportionate or in compliance with the DPA principles to request him to see if he can locate any references he may have provided during his academic career. We consider this to be unnecessarily intrusive as we not believe that references can be properly anonymised.” 23. Mr. Quinn cross-examined Professor Walford about his responses. An agreed note of the relevant part of the cross-examination was put before us. The gist is as follows. 24. As regards para. 8 of the answer to the questionnaire directed to Professor Walford, Mr Quinn established that he was able to remember two specific occasions on which he had refused to give a reference – one relating to an Australian and one to a Chinese student. As regards the Australian student, the refusal had been by e-mail: he thought that it had occurred in the last year, in which case it would have post-dated the completion of the questionnaire. As regards the Chinese student, he had told her of his decision face-to-face. He did not think that there were any other e-mails containing refusals of a reference, but he said that he had not searched his e-mail account because no-one had suggested that he should do so: specifically, the University’s solicitors had not made any such suggestion. He said: “No-one told me to ask for such emails. I get two/three requests per year but I have thousands of emails in my email account.”
“Q: Were you asked to search your email account for all correspondence between you and the Claimant? A: I was asked for relevant emails in the relevant period. Q: Were you asked to go further and search for all potentially relevant documents? A: No, I don’t think I was asked to search for all potentially relevant information. Q: Were you asked to search all email accounts for other reference refusals? A: No I was not.” 26. Mr. Quinn returned to the point later in his cross-examination. Professor Walford said that he had not referred to the Chinese student when answering question 8 simply because he had not remembered her at the time. There was then the following exchange: “Q: Is the reality that you were determined, after consultation with Oxford University, not to provide any helpful detail to allow the Employment Tribunal to conduct a comparison between the choice of language of your refusal in Cecile Dear’s case and other refusals? A: No. These are my own words. I knew there were other instances, that I’d said to people that I couldn’t. I gave it thought. Trawling through e-mails is very difficult as you need to know who the person is before you can trawl through.”
“Where the person aggrieved questions the respondent (whether in accordance with [a statutory questionnaire] or not) – a) … b) if it appears to the court or tribunal that the respondent deliberately and without reasonable excuse omitted to reply… or that his reply is evasive or equivocal, the court or tribunals may draw any inference from that fact that it considers it just and equitable to draw including an inference that he committed an unlawful act.”
“The claim fails and is dismissed. The Claimant has not proved on the balance of probabilities that Professor Walford was aware on the 2 nd December that she had brought a sex discrimination claim against the University. The reason why Professor Walford declined to give a reference was transparently genuine and nothing to do with the fact that the Claimant had done a protected act. A hypothetical comparator would be a person who had sought a reference, made the same application for the same junior research fellowship, with little contact with Professor Walford for eight years but who had not brought a claim against the University. They would have been dealt with in the same way. The case has occupied the Tribunal for four days. The Tribunal understands why the Claimant was upset initially by Professor Walford’s email ... The Claimant is however an intelligent, strong and very independent woman. This is very clear from the documents in her own bundle. She is not averse to raising concerns on her own behalf and should have been able to accept genuine criticism of her application for what it was. Either having received that criticism or of her volition the Claimant amended her application in light of those concerns highlighted by Professor Walford. She realised that there were flaws in her application or if we’re not right and she says when she sent it to Geoffrey Walford it was work in progress then she had identified the very omissions he was drawing her attention to. The Claimant used the SDA Questionnaire procedures. The Tribunal considers that on receipt of Professor Walford’s response the Claimant should have realised that this claim had no reasonable prospect of success. The Tribunal asks itself whether Dr Deer did in fact reach that conclusion because in the conduct of the claim she felt it necessary to resort to scandalous, unsupported, unsubstantiated allegations against a disparate group of employees of the University including its solicitors. These allegations were unsupported by any shred of evidence. The Claimant was disingenuous. On numerous occasions when cross examined she rarely on the first occasion answered the question put. Instead she answered an entirely different question, was evasive and gave unclear answers. The Tribunal has considerable sympathy for Professor Walford who at the end of a distinguished career has been the subject of outrageous and scandalous allegations of collusion and conspiracy which in the end were not pursued. At the beginning of these proceedings Professor Walford’s reputation and integrity was under attack. He leave this Employment Tribunal with his reputation restored. He was credible and we found him to be of the utmost integrity. Sadly, by reason of her own actions, the Claimant will leave this Tribunal with her reputation tarnished”. 30. We were not told whether the Judge said whether those reasons were intended as satisfying the Tribunal’s obligation to give reasons for its decision, subject to any subsequent request for written reasons. Given their brevity, one might have thought that they were intended only as an informal summary, with written reasons to follow in any event; but the recital to the written Reasons provided subsequently suggests otherwise. The point ultimately does not matter, since we are told that Mr. Quinn in any event made it clear when answering the Respondents’ costs application that he required written Reasons: see para. 60 below. 31. The structure of the Tribunal’s written Reasons is as follows: (1) Paragraphs 1 and 2 are purely introductory. (2) Paragraphs 3-36 contain the findings of primary fact. (3) In paragraph 37 the Tribunal criticises the making in the Appellant’s evidence in chief of serious allegations of misconduct by the University and its legal advisers which were irrelevant to the issues and which were not pursued by Mr Quinn. We return to this point below: see in particular para. 57. (4) At paragraph 38 the Tribunal incorporates by reference the written submissions of Mr. Quinn and Ms. McCafferty. We note in passing that while this is often a sensible course it remains necessary in the part of the Reasons which sets out the Tribunal’s substantive reasoning to pick up and engage with the principal submissions made. (5) The Tribunal’s conclusion and reasons on the central question of whether Professor Walford knew more about the Appellant’s previous proceedings that he had said are at paragraphs 39-44. These read as follows: “39. Our conclusion is that the Claimant has failed to establish a prima facie case of victimisation. 40. The Claimant has not satisfied the Tribunal that Professor Walford knew or suspected that the Claimant had made a claim under the Sex Discrimination Act. Professor Walford’s evidence was clear, and always has been, that he did not know anything about the Claimant’s legal case other than it had something to do with football and was against the University or someone to do with the University. 41. The basis of the Claimant’s challenge is first that her claim against the woman’s football team was a matter of such publicity and importance that Professor Walford could not possibly fail to have been interested in its detail and that he would have taken steps to discover the particular basis of the claim and secondly that Professor Walford was made aware of the Claimant’s claim under the Sex Discrimination Act by an extensive collusion/conspiracy. The Claimant’s own witness Carol Clark who knew about the claim having read an English newspaper whilst in Paris gave evidence that she had been asked by members of her college “What’s this all about Cecile and football?” 42. The Claimant’s case received publicity on 14 and 15 and24 January 2008 at a time when the Claimant was employed in Skope, a building and department separate from that occupied by Professor Walford. “A legal case about football” does not suggest an allegation of sex discrimination especially as it related to a women’s football team. The numerous paragraphs, 45 onwards, in the Claimant’s witness statement and documents in her 391 page bundle where she refers to “those reasons why I consider such a claim to be inconceivable” i.e. Professor Walford’s lack of knowledge that she had had a sex discrimination claim is dealt with following the heading “my earlier difficulties with the University”
“The criticisms of the application and supporting documents by Professor Walford were legitimate and genuine. It must be common sense that when applying for a Junior Research Fellowship any panel considering an application would wish to know what the applicant had been doing during a research fellowship tenure which had endured for some eight years since the applicant obtained their D. Phil”
“ Exculpating the Respondent and making inappropriate findings as to the Claimant and her conduct of the case in the circumstances that the Respondents had wrongly denied her the necessary source material to make good her claim . 3.1 The strength of the remarks made by the Tribunal in support of the Respondents and by way of condemnation of the Claimant were unsustainable and/or unfair given the fact that, as was revealed by Professor Walford’s answers in cross-examination, the Respondents had by their conduct of the case, and, in particular, by their failure to give proper responses to the Questionnaire and, thereafter, to disclose Professor Walford’s records of previous responses to requests for references, denied the Claimant of the essential source materials necessary to make good her claim. Professor Walford’s previous responses to requests for references may, by reason of either their content or their tone, been so wholly at odds with his behaviour towards the Claimant that the logical inference to draw was that he was victimising her. 3.2 The Tribunal’s remark that the Claimant would leave the Tribunal with her reputation tarnished was particularly unfortunate and was illustrative of an unreasonable hostility towards the Claimant on its part. This hostility led it to engage in conjecture in its remarks that it did not give her the opportunity to comment on, namely its suggestion that the reason why she had made what it called “scandalous allegations” about a number of individuals was because she had realised (on receiving Professor Walford’s reply to the questionnaire) that her claim had no reasonable prospects of success”. 46. That is somewhat curiously expressed, and the uncertainty as to the target being addressed was not entirely resolved by either Mr. Reade’s skeleton argument or his oral submissions. Broadly, it appears to be a complaint about some of the criticisms made of the Appellant by the Tribunal in the oral observations which we have set out at para. 29 above, and which go beyond its actual decision as recorded in the Reasons. One of the particular complaints relates to a matter which we will have to consider in due course in connection with the costs appeal. But as to the rest, even if the Tribunal’s criticisms of the Appellant were unjust or overstated (which we have no reason to suppose they were), that would only give rise to a ground of appeal if it was said that the Tribunal had not set out to determine this case fairly and impartially – in other words, if this were presented as a case of bias. The appeal was not, and could not have been, put in that way. The Tribunal evidently formed a poor impression of the Appellant, but that impression cannot be challenged unless its substantive reasoning is shown to be wrong in law – which is the subject of the other grounds. 47. That general complaint is, however, linked – though it is unclear how the two points are in fact connected – to a specific complaint about the Respondents having “denied the Claimant the essential source materials necessary to make good her claim” by the failure to give proper responses to the questionnaires about previous refusals of references by Professor Walford and by failures of disclosure. Insofar as the responses to the questionnaires are concerned, this has already been dealt with. Insofar as the complaint is about failures of disclosure, the Appellant’s point is that Professor Walford ought to have searched his entire e-mail file for previous occasions when he had refused a reference, and the University and its solicitors should have told him to do so. Despite the forensic importance attached to this point by Mr. Reade and Mr. Quinn, we are far from convinced that such a search was necessary. Even if (despite the point made by Professor Walford about the difficulty of searching without a name to look for) examples of documents containing previous refusals of references had been unearthed, the comparison of their precise terms with those of the e-mail of 2 December to the Appellant would have been an exercise of very doubtful value. What Professor Walford wrote would, inevitably, be highly dependent on the circumstances of the particular case, and elaborate analysis of the circumstances of a number of different refusals over the years in order to detect differences that might justify an inference of special hostility to the Appellant seems to us a disproportionate exercise. However, if the Appellant thought otherwise her remedy was to apply to the Tribunal for an order for specific disclosure. She did not do so. GROUND 4 48. This ground makes some miscellaneous challenges to the Tribunal’s reasoning. Mr. Reade did not develop them in any way in his submissions and we can deal with them briefly. 49. At para. 4.1 it is said that the Tribunal failed explicitly to address an argument that the tone of Professor Walford’s e-mail of 2 December was so different from his normal “mild demeanour” that it must be due to “anxiety about being associated with the Claimant due to the fact of her earlier claim”
“(2) A tribunal or [Employment Judge] shall consider making a costs order against a paying party where, in the opinion of the tribunal or [Employment Judge] (as the case may be), any of the circumstances in paragraph (3) apply. Having so considered, the tribunal or [Employment Judge] may make a costs order against the paying party if it or he considers it appropriate to do so. (3) The circumstances referred to in paragraph (2) are where the paying party has in bringing the proceedings, or he or his representative has in conducting the proceedings, acted vexatiously, abusively, disruptively or otherwise unreasonably, or the bringing or conducting of the proceedings by the paying party has been misconceived.”
“(1) Far from being a misconceived claim, this was a claim that the Tribunal would have upheld had it directed itself properly to the issues of section 74 and disclosure on the part of the Respondents. (2) Liability in this case depended solely upon what a Tribunal made of Respondent 1. It was not unreasonable of the Claimant to pursue such a claim all the way to a full hearing. (3) The fact of an earlier deposit order having been made against the Claimant (see paragraph 9 of Respondent’s Answer) should not have been relied upon. When making that deposit order the Tribunal can have had no knowledge as to the Respondents’ defective approach to section 74 or to disclosure. Furthermore the decision to make the deposit order appears to have been influenced by a factor that formed part of the Claimant’s wider case which fell away upon de-consolidation, namely her allegation that her email account had been improperly accessed. (4) This was not a case in which the Respondents could sensibly contend that any of the “serious allegations of misconduct and collusion” made by the Claimant had led to any increase whatsoever in its costs: see paragraph 10 of their Answer. To the contrary it had elected to call no evidence whatsoever in respect of those allegations. This trial saw the strange spectacle of the Respondents specifically cross-examining in large part of the Claimant’s evidence after the Claimant’s Counsel had already made it clear that he was not relying on the same and would not be cross-examining their sole witness on any part of it.”