“[The Lessee] Paying therefore [sic] during the Term and so in proportion for any [part] less than a year:- [i] until the 31 st December 2005 the clear rent of FIVE HUNDRED POUNDS (£500.00 ) per annum and in every year thereafter the greater of Five Hundred Pounds or that sum multiplied by the Index Of Retail Prices maintained at HM Government on 1 st October in the previous year and divided by the amount of the said Index on 1 st January 2003 [such figure being 178.4 ] to be paid in advance on 1 st January clear of all deductions whatsoever the first of such payments in respect of the period the date hereof until the 31 st December next to be made on the execution hereof and [ii] by way of further and additional rent a service charge in consideration of the Lessors covenants hereinafter contained payable equally in advance on the 1 st January in each year such charge being the greater of either:- (a) The sum of TWO HUNDRED AND FIFTY POUNDS [£250.00 ] per annum or if greater the sum of£250.00 multiplied by the index of retail prices maintained by HM Government on the 31 st October immediately preceding the end of such period and divided by the amount of the said index on 1 st January 2003 [such figure being 178.4 ] or (b) A sum which shall be one twentieth of the sum calculated in accordance with the Fourth Schedule hereto, and payable in accordance therewith [iii] such value added tax as may from time to time be payable on the said rents”
“CALCULATION OF SERVICE CHARGE 1. The Lessors shall from time to time determine and give notice to the Lessee of the amount of the service charge and this sum shall be payable as the service charge on the succeeding payment being the 1 st day of January in each year in respect of the year commencing the 1 st day of January 2. The Lessors Accountants as soon as practicable after the 1 st day of January in each year shall certify the amount of the service charge and if such charge shall be greater than the sum paid in advance in any year of the Term by the Lessee as previously provided the balance of the said sum shall be a debt due and owing to the Lessors and payable with the service charge for the ensuing year and conversely if such charge shall be less than the sum so paid the balance shall be held to the credit of the Lessee and shall be taken into account in determining the service charge for the ensuing year 3. The said Certificate shall contain a summary of the Lessors expenses which shall constitute the following: – (a) the cost of complying with the Lessors covenants contained in Clause 5(2) and Clause 5(3) of the Lease (in respect of which the Lessors shall be entitled if appropriate to charge for their own time at a reasonable rate) (b) the cost of cleaning and where necessary lighting the areas used in common by the Lessee and other Lessee [sic] and the Lessors (c) the cost of gardening and landscaping the Estate and the Retained Land (d) the cost of providing and maintaining any service or amenities that may be requested in writing by a majority of the Lessee [sic] of the Lodges comprised on the Estate and which may be provided by the Lessors at such request (e) the fees of the Lessors Accountants (f) the cost of management which shall not exceed the management allowance permitted from time to time by any appropriate government Department and which in any event shall not exceed 5% of the cost of the services otherwise provided”
“The Claimants are entitled to charge the Defendants for service charges in respect of the Claimants’ expenses listed in paragraph 3 of the Fourth Schedule to the Leases. The Leases state that the tenants are liable to pay as further and additional rent a service charge in advance on 1st January each year such charge being the greater of either: - (a) the sum of£250 per annum multiplied by the relevant RPI or (b) the sum which shall be one twentieth of the sum calculated in accordance with the Fourth Schedule to the Lease. The Claimants must charge the higher figure. In working out which of (a) or (b) is the higher figure, the landlord must have reference to Schedule 4. In determining actual expenditure under Schedule 4, the balance of any credit or debit from the previous year must be taken into account. To the extent that the£250 multiplied by RPI is the higher figure, the charge is classed as a fixed charge and Sections 18 to 30Landlord and Tenant Act 1985 do not apply to it. There is no legal basis for considering the reasonableness of the charge in any particular year. If the Claimants seek to charge actual expenditure being 1/20 of a sum calculated in accordance with Schedule 4, i.e. because it is higher than the sum of£250 multiplied by RPI, then the Court would be entitled to look at the reasonableness of the charge and sections 18 to 30 of the 1985 Act would apply. It is not in dispute that the sum of£250 multiplied by RPI totals£398.70 for the period subject to the amount claimed. The Claimants are entitled to the amount claimed in the sum of£398.70 .”
“When interpreting a written contract, the court is concerned to identify the intention of the parties by reference to ‘what a reasonable person having all the background knowledge which would have been available to the parties would have understood them to be using the language in the contract to mean’, to quote Lord Hoffmann in Chartbrook Ltd v Persimmon Homes Ltd[2009] UKHL 38 ,[2009] 1 AC 1101 , para 14. And it does so by focussing on the meaning of the relevant words, in this case clause 3(2) of each of the 25 leases, in their documentary, factual and commercial context. That meaning has to be assessed in the light of (i) the natural and ordinary meaning of the clause, (ii) any other relevant provisions of the lease, (iii) the overall purpose of the clause and the lease, (iv) the facts and circumstances known or assumed by the parties at the time that the document was executed, and (v) commercial common sense, but (vi) disregarding subjective evidence of any party’s intentions. … ”
“(1) In the following provisions of this Act ‘service charge’ means an amount payable by a tenant of a [ dwelling ] as part of or in addition to the rent— (a) which is payable, directly or indirectly, for services, repairs, maintenance [ improvements ] or insurance or the landlord’s costs of management, and (b) the whole or part of which varies or may vary according to the relevant costs. (2) The relevant costs are the costs or estimated costs incurred or to be incurred by or on behalf of the landlord, or a superior landlord, in connection with the matters for which the service charge is payable. (3) For this purpose— (a) ‘costs’ includes overheads, and (b) costs are relevant costs in relation to a service charge whether they are incurred, or to be incurred, in the period for which the service charge is payable or in an earlier or later period.”
“12. While it is the case that cl.1.10 does not require that the service charge should vary according to the cost of the services, it provides that the landlord may change the service charge more than once a year if there is a material charge to the service provided or the costing of services provided. Thus under this provision the service charge may vary according to the relevant costs. Moreover under cl.1.9 there is express provision that, if the cost of providing services in any one period is higher or lower than the income receivable during that period in respect of such services, the surpluses and deficits will be apportioned between the tenants and the surpluses or deficits subtracted from or added to the service charge payable for the following 12 months. [Counsel for the landlord] says that the amount payable in each year will be a fixed amount—fixed by the notice served under cl.1.10—and the fact that the fixed amount for one year will reflect the surplus or deficit in the previous year does not make the service charge for either year a variable service charge. I cannot agree. The amount payable as the service charge is that stated in cl.1.1 (£27.93 ), which can be varied by notice to reflect the surplus or deficit referred to in cl.1.9. Such variation will be one made in accordance with the relevant costs.”
“The reasonableness of a fixed charge can be examined at the time when the long lease is being negotiated. Assuming the fixed charge is reasonable the tenant is protected over the whole period of the lease from fluctuating and unpredictable costs. His only exposure to risk is the risk attendant on clause which depends on inflation.”
“52. After the first year the allowance the management ceased to be variable by reference to the cost of providing the service. With effect from1 January 1995 the charge varied annually by reference to the Index of Retail Prices. The basis of the charge changed from costs actually incurred to a historic summit increased by reference to an index, i.e. it became the type of charge which the Court of Appeal in Coventry v Cole held was not a service charge. 53. Can a charge for a particular service be a service charge one year and not a service charge the next? I would answer that question affirmatively. A service charge is simply ‘an amount payable’ which otherwise satisfies the description in section 18(1); it is necessary to determine in relation to each amount payable whether it is or is not a service charge within the statutory definition if it is in respect of a matter within section 18(1)(a) and is capable of varying with the cost of services it will be a service charge; if it becomes variable otherwise than by reference to the landlord’s costs there does not seem to me to be any reason by a change in the basis on which the charge is calculated should not have the effect that the charges no longer want to which section 18 to 30 of the 1985 Act apply…”
“The amount payable as the service charge is that stated in cl.1.1 (£27.93 ), which can be varied by notice to reflect the surplus or deficit referred to in cl.1.9. Such variation will be one made in accordance with the relevant costs.”
“I do not think that it would be a proper exercise of the authority which this House possesses to hear appeals if it occupies time in this case in deciding an academic question, the answer to which cannot affect the respondent in any way. If the House undertook to do so, it would not be deciding an existing lies between the parties who are before it, but would merely be expressing its view on a legal conundrum which the appellants hope to get decided in their favour without in any way affecting the position between the parties … I think it is an essential quality of an appeal fit to be disposed of by this House that there should exist between the parties a matter in actual controversy which the House undertakes to decide as a living issue.”