“Towards the end of the meeting, Mr Allen raised the matter of PM’s invoice for the sum of£784,661.97 due under the Deed of Variation. I recall that Mr Allen said, “you’re not going to issue that are you?” or words to that effect. As the tone of the meeting had been cordial, Mr Murphy responded by saying “yes we [ie. Mr Murphy and I] will delay invoicing of this payment” or words to that effect.”
“At the end of the meeting, I recall that Mark Allen did say something along the lines of “one other thing, I take it you are not going to bill us for your final payment, given everything we have said?”
“Just to circle back to our meeting of28th September 2015 . . . . We also acknowledge your commitment to maintaining your payment regime in respect of our monthly invoicing schedule. As a gesture of commercial goodwill from PM Group to Dairy Crest, we confirm our offer to defer issuing our invoice for the sum of£784,661.97 until the date of Completion, as per the DOV.”
“In light of the delay to completion, I welcome your agreement to delay the invoicing for the final fee payment of£784,661.97 . My understanding from our meeting is that this will be 3 months after project completion (i.e. in line with the original principle in the DOV) . . . .”
“The concession we made, in good faith, regarding the timing of the invoice we will issue for the final fee payment of£784,661.97 , was that we will defer raising that invoice until completion of our role on the project as per the DOV. There was no intention of deferring that invoice by an additional three months after completion. . . . To be clear, I would like to reiterate that we agreed at the meeting to defer the invoicing for the final fee payment of£784,661.97 until completion of our role in the project, as per the DOV. This is the extent of the commercial gesture we have made to Dairy Crest. This is, of course, contingent on timely payment of our on-going monthly invoices by Dairy Crest.”
“We acknowledge receipt of your invoice no. 309105772 dated18 December 2015 of the sum of£784,661.97 plus VAT, however, we consider that this invoice has been issued prematurely and contrary to an agreement reached between us. At a meeting on28 September 2015 it was agreed, as subsequently set out in the e-mail of Mr John O’Connell of PMG of [28 September] The date of 28 September is clearly an error: however, the time of the e-mail is correct. 2015 at 15.59, thus: “… We agreed at the meeting to defer the invoicing for the final fee payment of£784,661.97 until completion of our role in the project, as per the DOV . . . This is, of course, contingent on timely payment of our on-going monthly invoices by Dairy Crest.”
“Although I accept that it was not expressly discussed at the time, given the background context to the meeting as set out above, it was in the back of Dairy Crest’s mind, and I believe in the back of the PMG’s, that had PMG not agreed to defer the Balloon Payment, it is very likely that Dairy Crest would have looked to escalate the claims, it had at that time, against PMG. Dairy Crest did not pursue that option because it relied on PMG’s promise and agreement as set out above: there was never any suggestion that this agreement was not legally binding and I am surprised this is now being suggested.”
“I approach the matter as follows. The fundamental principle is that stated by Lord Cairns, viz. that the representor will not be allowed to enforce his rights “where it would be inequitable having regard to the dealings which are thus taken place between the parties”
“It is also telling that from8 July 2015 up to about December 2015 Dairy Crest paid c.£1.237 m for the Construction Management Services and the associated preliminaries of c.£125,500 , despite the same alleged shortcomings in the earlier, equivalent invoices. Dairy Crest’s decision to stop paying was thus not driven by any principled and consistent stance in relation to clause 5 of the MSFA. Rather, Dairy Crest is quite candid that it paid because it did not want a dispute over payment which risked PM refusing to continue. It was thus a desire not to “rock the boat” which caused Dairy Crest not to serve clause 5.7 “pay less” notices at the time and crystallise a dispute there and then. Instead, it simply stopped paying.”