“A building survey is required to establish the current condition of the building’s structure, fabric and services and the future liabilities to the building’s owner arising therefrom. The Building Survey Report should include comments upon the roof, walls and roof structures to the building where accessible. Where no access is possible…conclusions should be drawn from the condition of adjacent structure and finishes…”
“I would recommend the following steps be implemented forthwith…The appointment of our in-house Structural Engineers to review information to be supplied and which is awaited from Sheppard Gilmour in respect of the cracking on the South elevation of the South Mill. (See item 3 of my letter of yesterday) This is required in order to establish the cause of cracking and the adequacy of remedials put forward by Sheppard Gilmore and MPI structural and remedial solutions.”
“I enquired of Mr White as to what assessment had been made of the potential overloading of the office floor structure and consequently the enclosure walls due to the positioning of a safe, mobile racking, and a server room within the upper floors which corresponded with the vicinity of the cracking. Mr White dismissed this stating that in his opinion only a routine repair was required, where portions of the external envelope have parted from the inner brick courses, as set out in the MPI Structural Remedial Solutions quote of 7th May.”
“Mr White confirmed that he would forward a copy of his report to Powell Williams Partnership together with copies of drawings, which set out the strengthening which has reportedly been implemented within the floor structure beneath the safe, mobile racking and U.P.S. within the server room to accommodate the same. The information when received by our own in-house structural engineer must be assessed against their adequacy and that of the proposed repair prior to exchange of contracts.”
“...again, in brief [Mr Rudd] has confirmed that he is not unduly concerned with regard to all of the items raised....with the exception of the cracking upon the South Elevation to the South wing of Marshall Mills. As I explained on Tuesday evening, he has agreed with Charlie White of Sheppard Gilmore that the proposed remedial ties are installed as a holding measure at a cost of£1551 ex VAT although this may prove to be an appropriate solution subject to the implementation of a monitoring regime over approximately a 12 month period with regular inspections. If it is found that the movement continues to occur and the brickwork deteriorates further, then more intrusive investigation and consequently remedial repairs will be required. We therefore suggest that the figure of£20,000 ex VAT is retained within the Planned Maintenance Schedule as it may still be required, subject to the monitoring process. You will need to consider how this is catered for within the Sale and Purchase Agreement as, whilst Mike Rudd does not believe that the Tenants additional loads which were catered for by Landlords strengthening works, are the cause of the cracking, he confirmed that this cannot be ruled out…”
“The repairs to the three piers on the south elevation of the south wing…where the outer skin of brickwork was bowing outwards and cracking have now been completed. The work involves installing ‘Cintec’ anchors to tie the bricks back to the pier and the provision of stainless steel bed joint reinforcement across the cracks. As you requested during our discussions on site about the repairs we have installed monitoring studs across vertical cracks in each of the piers and also as you subsequently requested across the cracked window cill. We enclose a copy of our initial readings of the monitoring studs together with a copy of sketch M01 showing their location. We would propose to read the studs initially in two weeks time. As the mill is no longer owned by Marshall Mill Ltd could you please confirm who our client is for this work.”
“With regard to the cracking of brickwork to the [south] elevation…you will see that it is apparent that movement is still ongoing… Having spoken with Mike Rudd, it would appear that the matter may not have been resolved by the installation of the remedial ties. Mike Rudd as per his letter has suggested that if the position deteriorates further a meeting should be held in order that proposals for remedy can be considered and agreed. …following our discussions, I confirm that Igloo are prepared to accept responsibility for payment of fees to Shepherd Gilmour, in order that their reports and recommendations made within correspondence to date can be relied upon by Igloo. I shall therefore be writing to Mr White to confirm this point requesting that all correspondence received to date can be re-addressed for the benefit of Igloo…”
“The problem is that it would take considerable temporary propping to remove and rebuild a pier and the approach we have adopted twice in the past with the previous owners…was to wrap the pier with steelwork, build an outer skin of brickwork and fill in between with concrete. This does however leave projecting piers both internally and externally which as it is a Listed Building may require Listed Building Consent…”
"is there any way we can get to a solution more quickly?"
“…I confirm I visited site on the20 May 2003 to review the 5 No. structural related issues identified within the Summary of Principal Considerations and to meet with the Vendor’s engineering representative Mr C White of Shepherd Gilmour Partnership. As a result of my visit I comment on the structural issues as follows:- 3) Cracking to Piers – South Wing Item 5.07 of PWP’s Summary of Principal Considerations highlighted evidence of fresh cracking within 3 No. ground floor piers located to the southern elevation of the south wing… My inspection of the condition of the piers revealed that the outer face of the brickwork was being subject to external lateral movement consistent with separation of the outer face from the inner courses. I would record that internal inspections failed to revealed [sic] any corresponding distress however this may be masked due to the recent refurbishment of the property which incorporated the addition of dry lining concealing the internal face of external walls. Queries were raised by PWP’s building surveyors regarding the potential for this distress to have been caused by additional leading imposed upon the piers from the installation by respective tenants of: a) A UPS and server run at fifth floor level. b) Heavily loaded mobile racking at ground and first floor level. c) A large safe. I understand that the installation of these areas necessitated the strengthening of the existing Mill floor by Shepherd Gilmour. As a result of visual inspections carried out by myself at floor levels 5, 2, 1 and ground I would record that there is no visible internal distress consistent with the distress evident within the piers at ground floor level however again I would record that the internal face of the walls is masked by the adoption of a dry lining system As a result of my internal inspections I believe that the percentage load increase imparted upon the piers at ground floor level is nominal compared to the existing self weight load imposed upon the piers as a result of the height of this elevation and corresponding thickness of brickwork. As a result, my initial assessment is that I do not believe the incorporation of the Tenant’s requirements within the floors to this area of the building have significantly increased the load of the piers and therefore contributed to the defects now evident, however without the benefit of the further monitoring suggested then this cannot be ruled out at this stage. The extent of the cracking within the piers would be classified as moderate to severe and in discussions with the Vendor it is clear that they have occurred within the very recent past. It is reasonable to assume therefore that there is potentially something significant occurring within this localised area of the property to cause the distress now evident. However the true nature and magnitude of the cracking cannot be established from a single visual inspection and I believe that the condition of the piers should be monitored within the short to medium term future to ascertain their performance prior to determining and concluding the remedial repair or strengthening strategy. Furthermore, whilst the cracks are moderate to severe in magnitude there is no evidence to suggest that they require immediate replacement or propping to ensure the overall structural performance of the building. In discussions with the Vendor and Shepherd Gilmour Partnership I acknowledge receipt of a quotation provided by MPI Structural and Remedial Solutions Ltd for the installation of remedial repair anchors and bed joint reinforcement. Having reviewed the condition of the brickwork within the pier I am concerned at this stage to simply accept this as a permanent repair solution. My concern principally revolves around the adherence of the anchors within the outer face bricks which were observed to be friable and could simply be crumbled with the fingers of one’s hand. As a result of my concerns the following strategy has been agreed with Shepherd Gilmour: (i) The piers are to be repaired immediately through the installation of repair anchors and bed joint reinforcement as contained within MPI Structural Repair Ltd quotation dated 7May 2003. (ii) Following completion of these repair works the condition of the piers are to be monitored at 1, 2, 3, 6, 9, 12 and 15 months through the fixing of monitoring points to both the face of the brickwork and the return window reveals so that the crack widths can be monitored and the bulging of the outer leaf brickwork established. (iii) Following the completion of the monitoring exercise, a decision can then be clarified as to whether the wall tie repair works have been successful or whether further additional strengthening or replacement works are required to the piers. I would record however that during the monitoring period should evidence be established that the piers are exhibiting substantial additional distress then the implementation of repair or strengthening works may be required as soon as possible. As a result of this strategy therefore I would advise that the provisional sum figure of£20,000.00 set aside for the strengthening of the piers is retained as an item, which may be required to be expended during the short-term life of the property. This can only be clarified following the monitoring exercise. With regard to the details of the monitoring I confirm that I am awaiting detailed proposals from Shepherd Gilmour.” 5) Floor Load Capacity Item 5.10 of PWP’s Summary of Principal Considerations recommended that the vendor be requested to provide details and confirmation that an assessment of the loading capacity for the floor, cast iron columns and wall structures were carried out prior to conversion to office use. I confirmed in discussion with Shepherd Gilmour that this exercise has not been carried out by them as the conversion work at the mill was undertaken as a separate project prior to their involvement. We have subsequently made efforts to contact the consultant engineer’s commissioned by the vendor during the refurbishment of mill premises – (i.e. Michael Heal Associates). Despite numerous attempts we have not been able to contact Heal Associates and conclude therefore that they have either relocated their offices or have ceased trading. We will contact Mike Mannix to verify this point. As a result therefore we are unable to establish whether a floor load capacity check has been carried out. During our inspection of the interior we noted that ceilings within these floors were typically emulsion painted plastered soffits of the original jack arch floor construction and revealed little or no evidence of any fresh structural distress within Marshall Mills to the floor structure. It would be reasonable to conclude therefore that the floors are performing satisfactorily in supporting loads associated with such use. However at this stage from a single visual inspection we cannot categorically confirm that this will be the case in the long term future. In discussions with the vendor we understand that they have no documentary evidence available which stipulates the actual load capacity of the respective jack arch floors and we have been unable to verify the same from the original engineer due to circumstances highlighted above. However we believe that as part of the Building Regulations Approval process for the refurbishment scheme, this exercise would have been carried out. We are endeavouring to obtain clarification from Mr David Aitkin, the Local Authority Building Control officer, via their archive records as to whether a load capacity check was carried out for the mill floors and if so the result of such a process. In the event of this information becoming available we would be able to compare the capacity of the floors and associated structure against the existing and future use of the mill as a modern office facility. This would be beneficial in both the present acquisition process and any subsequent disposal process by Igloo and, enable the landlord to verify that the density of occupation and associated storage of any existing or proposed tenants would not overload the structure. If we were unable to obtain details of the floor loading from the building control officer then you should consider whether it is commercially imperative that the load capacities of the floors are established. This would necessitate a detailed physical investigation into the floor elements including floor beam depth, cast iron column thickness and foundations. PWP can undertake these works subject to further instruction. However at this moment in time the emphasis should be placed on ascertaining whether archive records are available.”
“2.00 LIMITATIONS …The purpose of our Report is to bring to your attention the main defects likely to affect your Freehold ownership…We have not referred to each and every defect within the report but rather [have] given a more general assessment of its overall condition… We have drawn to your attention within this Report any significant matters, which may give rise to concern within the foreseeable future, and have compiled a schedule containing items of planned preventative maintenance or duration of 15 years within the appendices of this Report… We were not at this stage to carry out a comprehensive inspection of those parts of the property, which were covered or inaccessible, and we are therefore unable to state that defects do not exist in those parts, which are unexposed, in accessible or incapable of inspection… 4.00 CONCLUSION …During our investigations into the background of the development, it has become apparent that there is a significant quantity of information, which is outstanding in respect of Planning, Listed Building and Building Control Consents. Subject to your investment strategy of the premises, we suggest that details of the same be obtained for your records from the relevant statutory authorities and/or consultants involved with the process, following completion as the Vendor has been unable to provide such details… To conclude therefore, whilst we are unable to give an unreserved recommendation to acquire the site, we would recommend that subject to your assessment of the implications of our findings against the purchase price and the inclusion of mechanisms within the sale and purchase agreement as referred to within this Report, then we see no reason why you should not continue with your negotiations to acquire the site. 5.01 SUMMARY OF PRINCIPAL CONSIDERATIONS 5.04 Following publication of our draft Principal considerations, we visited the offices of Ellmore [C]onstruction the principal contractor who had been engaged by Marshall Mills Ltd to undertake the refurbishment process during 1997/99… 5.05 We would suggest that you consider approaching Ellmore Construction and the Architect and Engineer referred to above and obtain a package of construction information sufficient to illustrate the principal items of work undertaken as part of the English Heritage grant aided repair scheme, together with key elements of information which formed the basis of Building Control, Planning and Listed building Conservation applications and consents and any conditions associated… 5.07 Significant areas of external brickwork had been partially taken down and rebuilt to many of the elevations to the main Mill building, as part of the English Heritage grant aided works during the external refurbishment process. We understand from discussion with the vendor on site and Mr [Ellmore] that areas of the bonded brickwork were tied back to the retained brickwork utilising proprietary Chemical fix fixings manufactured by Hilti fixings…in order to maintain integrity of the overall wall thickness. The brickwork enclosure walls to the areas where, we understand from our discussion with Mr Ellmore such ties have been utilised were found to be in generally satisfactory condition. Mr Ellmore has forwarded copies of purchase orders from Hilti for the supply of such fixings, together with correspondence from Michael [Heal] commenting on the extent and nature of works carried out…The remedial proposals put forward by Hilti were undertaken by Ellmore [C]onstruction and we understand from our meeting with the vendor, that neither warranties nor guarantees are available in respect of these works and this was confirmed by Ellmore [C]onstruction. Within the areas reviewed during our inspection the associated walls, which had been the subject of repair, as described above, were found to be in generally satisfactory condition. 5.08 Vertical cracks within 3 No. Brick piers upon the south elevation are visible at ground floor level, which appeared to be of recent origin and are consistent with the separation of the outer face of the brickwork from the inner courses. Following our recommendation and further instructions from David Roberts our M. Rudd (Structural Engineer) inspected this element of construction and his detailed findings are contained within the Letter of23rd May 2003 … The installation of remedial wall ties, as a holding procedure followed by the monitoring process of the brickwork should be put in place [immediately]. If the deterioration continues and further investigation reveals that it is a result of the Tenants installations (Server room, mobile racking or safe), then it may be construed that the Vendor as Landlord has not complied with its obligation when installing strengthening to accommodate the Tenants fit out. The Tenants may therefore resist contributing towards the cost of repairs under the service charge arrangements if found to be necessary. Consequently we would recommend that a provisional sum figure of£20,000.00 ex vat and professional fees be set aside for the strengthening of piers, which may need to be expended during the short-term life of the property if the deterioration of the piers continues. This can only be clarified following the monitoring exercise. You will need to consider how this is catered for within the Sale and Purchase Agreement… 5.39 The Vendor has confirmed that listed Building consent had not been obtained for…the installation of Strengthening brick piers to the South face of the North wing and North face of the South wing. We have spoken with a Mr Richard Taylor the Local Conservation Officer who confirmed that subject to the circumstances surrounding the proposals and particulars of Listed Building, then…the installation of Brick piers where affecting the appearance of the building would require listed building consent… 10.03…(d) Within our initial draft principal considerations issued, we recommended that the vendor should be requested to provide details and confirmation that an assessment of the loading capacity for the floor, cast-iron columns and wall structures was carried out prior to conversion to office use, along with confirmation of the maximum allowable loading following such an assessment. During the meeting the8th May 2003 , the vendor upon request confirmed that they did not have any of this information. Our Mr Rudd has commented on the matter within his letter of23rd May 2003 (see appendices) to which we would refer you [at] this juncture. Following issuing this letter, we were unable to establish whether Building Control possesses any such information and we would recommend that you consider whether it is commercially imperative that the load capacities of the floors are established, for your future benefit in assessing current or future Tenants occupational requirements. This would necessitate a detailed physical investigation into the floor elements including floor beam depth, cast iron columns thickness and foundations…”
"…should have advised that a preliminary assessment of the loading capacity should be carried out based on the information available (in which event they would have been instructed to carry it out) and/or have carried out such a preliminary assessment. If they had done so, this would have revealed a significant likelihood that the stress on the piers was far in excess of an acceptable level, that the piers were unsafe and in need of temporary propping, and that strengthening works were required. It is also pleaded that PWP should have recommended further intrusive investigations into the cause of cracking “in order to provide further certainty as to the position."
“The authorities illustrate that a survey will not, necessarily, reveal all defects even if competently carried out. In Trizec Equities v Ellis-Don Management Services Ltd, a claim against geotechnical engineers failed on the basis that the ground conditions encountered were unforeseen and unforeseeable with the result that the engineers had not acted negligently when designing the foundations of a substantial office complex. In Hilton Canada v SNC Lavalin, the defendant engineers were engaged to carry out a “due diligence” survey of a hotel in which the claimant was contemplating taking an equity stake. The judge found that the extent of the engineers' obligations was to “determine if major defects were to be found and to assess the general condition of the building”
“There is no absolute measure of adequate safety and even less of serviceability. There does, however, exist a generally accepted level of safety provided by design and construction in accordance with current regulations and codes of practice. This level of safety provides a useful datum, but when assessing existing structures, engineering judgment takes precedence over compliance with the detailed clauses of Codes of Practice for structural design." There follows a discussion about the difference between the design process and the appraisal process: “Implicit in design are conservative assumptions that may be upper- or lower-bound values inherent in the design equations and neglect in analysis of such realities as infill walls and 3-dimensional behaviour. Such conservative assumptions have influenced judgment about the overall factors of safety that have become considered appropriate. Conventional design prejudges the variabilities of loads and materials. It reduces the problem to its simplest form, prescribing, where possible, parameters and factors in order that values can be obtained from the strength and load side of the equations to answer the question ‘Is the structure adequately safe?’ The approach of appraisal has to be quite different because one is seeking to assess the real condition of the built structure. It involves interpreting records, observations and measurements obtained directly from the structure. This means that the information obtained includes the actual condition and the variability of the structure as opposed to what the designer assumed.”
“4.1 General Structural appraisal is a different activity in design. It is aimed at assessing the real condition and adequacy of an existing structure. The adequacy of the structure is assessed by the exercise of engineering judgement on information obtained from the study of drawings and calculations, and of the results of surveys, inspections and possibly testing. Each of these activities should be taken no further than is necessary for a conclusion can be reached… Codes of Practice are intended for use with materials and construction methods of their day… The importance of assessing loads adequately is vital, especially if there is a risk of overloading arising from change of use… If the engineer is satisfied that the structure has already been subjected to a high proportion of its design load without physical distress, then the structure should be assumed to be serviceable even if it does not comply with Code requirements. The guiding principles should be: ‘If it works, leave it alone’. Past performance may, however, not always be a satisfactory guide, as many deterioration mechanisms are progressive, whilst others are self-limiting… The extent to which any of these issues are considered will depend on the brief given. In all surveys the engineer should be forward-thinking when making his assessments. Obvious hazards should be reported… 4.2 The path of appraisal The part of appraisal is cyclical (see Figs 1, 2, and 3). It leads to a series of assessments of the strength and future serviceability of the structure… There are three stages: (a) A preliminary, broad assessment of apparent physical condition, robustness and strength of the structure, including simple calculations where necessary. If these checks are satisfactory no further investigation is required. If these checks indicate a dangerous situation, some temporary safety measure may have to be taken, pending further investigation… The flow charts (Figs 1, 2, and 3) illustrate the path of appraisal. They will not apply to all appraisals, and they may not be complete in some situations. There will obviously be occasions when deviations from the sequence will be justified. For example, when a member shows visible signs of distress, a simple check on this member should be carried out first… 4.3 The initial stage (see Fig 1) The information to hand should be studied and analysed. Initial checks on possible mechanisms of failure, load-bearing capacity and margins of safety should be made. These should be partly qualitative and partly by very simple calculations. In particular, the inherent stability, robustness and adequacy of the structure should be examined. It is important that the appraising engineer does not rely too much on calculations, partly because those [involve] methods of analysis intended for design of new structures: a balance between calculation and judgment based on experience must be struck, and the proportion of each will vary from case to case. If during the first inspection some element of the structure looks inadequate or shows signs of distress, the engineer should first assess how significant the signs are. He should consider how failure might occur and what warning, if any, there would be of impending collapse… In such preliminary calculation there is little to choose between partial factor or working load methods, so long as the corresponding permissible stresses have the necessary factors of safety built into them. Alternatively one can make approximate calculations of overall factors and safety by comparing the likely ranges of load-induced member forces with the probable levels of corresponding member strengths. Whichever approach is used, it is essential that it is used consistently… When the aim is to arrive at the order of overstress in service or, say, the effect of severe section loss through corrosion, simple but conservative estimates should be made of the actual loads and the calculated stresses compared not only with the normal permissible working stresses, but also with the ‘ultimate ’ values…”
‘If it works, leave it alone’
"Study documentation, received from clients, etc., then carry out initial inspection identifying nature of construction"
"Are any parts visibly in distress?"
“The Defendants should have advised that a preliminary assessment of the loading capacity should be carried out on the information available (in which event they would have been instructed to carry it out) and/or have carried out such a preliminary assessment. If they had done so, this would have revealed a significant likelihood that the stress on the piers was far in excess of an acceptable level, that the piers were unsafe and in need of temporary propping, and that strengthening works were required.”