“The consultant shall retain in complete and proper form for the entirety of the period referred to in Clause 12.1 all pertinent records relating to the Services including (but without limitation) all records relating to the costs associated with the performance of the of the Services, until the discharge of his duties under this Agreement. The Client, the Client Representative, and any authorised representative of the Client shall, at all reasonable times, be permitted to have access to such records. Copies of the records shall be delivered by the Consultant free of charge to an office of the Client or the Client Representative at the time and in the manner directed by the Client or the Client Representative. To the extent that any calculation, drawing, document or other record of the Consultant is to be created and/or maintained on a computer or other electronic storage device, the Consultant shall comply with the procedure notified to it by the Client or the Client Representative for back up and for copies of such calculations, drawings, documents and other records to be stored at a place other than is project office.”
“24.2 If a dispute or difference has under this Agreement, any party (“the Referring Party”) may give notice (“the Adjudication Notice”) to the other party or parties to this Agreement (individually the “Referred Party”), notifying the Referring Party’s intention that the dispute or difference be referred to adjudication under this Agreement. The Adjudication Notice shall set out the nature and a brief description of the dispute or difference, details of where, when and how the dispute or difference has arisen and the redress being sought… 24.7 Where a dispute or difference has been referred to an adjudicator, the decision of the adjudicator shall be binding on the parties until the dispute is finally determined by agreement, or arbitration. The adjudicator’s decision shall be enforceable by the English courts as a contractual obligation under this Agreement and not as an arbitral award. Notwithstanding any referral to adjudication, the parties will perform and continue to perform this Agreement before, during and after such adjudication in accordance with the terms of this Agreement, any adjudicator’s decision, and any court order enforcing such decision.”
“The Conditions of Contract does not define “records”
“You are correct in that the Novation Agreement does not expressly define “pertinent records”
“A Declaration (and/or Decision) that Multiplex was correct in its definition of “all records pertinent to the Services” set out in its letter dated30th August 2006 and/or a Declaration (and/or Decision) as to the true meaning to be given to the words “all records pertinent to the Services” (Clause 13.1 of the Conditions of Contract).”
“90. I therefore interpret the words “all pertinent records relating to the Services” in Clause 13.1 to mean all files and documents (paper or electronic) and/or computer data files which have a dependent relationship with the Services and are suitable in nature or character to preserve knowledge or information accumulated by the persons within Motts (or their sub-consultants) engaged directly on the Project. It follows that I reject the definition advanced by Multiplex (transposed from the term “Data” in the Design and Construct Contract), even though some documents described by that definition would fall within this definition, and I reject the very narrow definition advanced by Motts… 92. Applying this definition to the various descriptions of documents in contention, the following are, for example, records provided the conditions of “pertinent” and “relating to the Services” are met: a collection of literature in a library of technical knowledge justifying and explaining the design; drawings, diagrams, designs, plans, details, specifications, schedules and calculations; cost plans and budges; programmes; printouts and computer data files and databases; models for all structural elements within the Stadium and for the loadings imposed by any one element on the rest of the structure, together with the cumulative (or combined) loads imposed by various elements at various significant points within the structure; minutes of meetings and e-mails. These descriptions would apply to both paper and electronic records.”
“129. That the true meaning to be given to the words “all records pertinent to the Services” (Clause 13.1 of the Conditions of Contract) is: all files and documents (paper or electronic) and/or computer data files which have a dependent relationship with the Services and are suitable in nature or character to preserve knowledge or information accumulated by the persons within Motts (and/or its sub-consultants) engaged directly on the Project. 130. That the series of specific document requests (numbered 1 to 11) set out in the letter sent by Multiplex to Motts on30th August 2006 fall within the words “all records pertinent to the Services” (Clause 13.1 of the Conditions of Contract) as defined above. 131. In respect of such specific document requests, that there are no relevant confidentiality obligations that Motts owe to WNSL so as to preclude the provision of “all pertinent records relating to the Services” by Motts to Multiplex. 132. Motts shall provide access to the said records within 7 days of the date of this decision and Motts shall then deliver copies of records as Multiplex may direct.”
“We refer to the decision made by the Adjudicator, Stephen York. We have to record that we do find the Adjudicator’s decision to be extremely confusing and provides little or not practical guidance as to how compliance with his decision may be achieved. Nevertheless, MM is doing its best within the time available to identify the pertinent records which you are entitled to access, and intends to provide that access in a practical and pragmatic way. Insofar as the Adjudicator has called for documents that are outside the definition of “records” that you put forward in your letter of30th August 2006 , MM must reserve its position and its right to argue that the Adjudicator had no jurisdiction to so decide. Notwithstanding and entirely without prejudice to the above MM will be providing access to a substantial amount of documentation tomorrow at 12 noon at its Croydon office at Mott MacDonald House, Sydenham Road, Croydon. MM’s position remains fully reserved, including as to whether all documents to which access will be given are in fact pertinent records relating to the Services and/or whether they fall within the categories of records to which access was sought by your client or has been directed.”
“AND the Claimant claims: (i) A Declaration that the Decision of the Adjudicator is binding upon Mott Macdonald and that Mott Macdonald are contractually obliged to render full performance forthwith (or within such time as the Court shall determine). (ii) Specific performance ordering Mott Macdonald’s compliance with the Decision in accordance with effect of Clause 24.7. Alternatively: (iii) An injunction ordering and/or requiring Mott Macdonald to comply with the Decision in accordance with the effect of Clause 24.7. Alternatively: (iv) Damages together with interest on those damages undersection 35A of the Supreme Court Act 1981 .” (i) A Declaration that the Decision of the Adjudicator is binding upon Mott Macdonald and that Mott Macdonald are contractually obliged to render full performance forthwith (or within such time as the Court shall determine). (ii) Specific performance ordering Mott Macdonald’s compliance with the Decision in accordance with effect of Clause 24.7. Alternatively: (iii) An injunction ordering and/or requiring Mott Macdonald to comply with the Decision in accordance with the effect of Clause 24.7. Alternatively: (iv) Damages together with interest on those damages undersection 35A of the Supreme Court Act 1981 .”