“A stock provision in financial accounts is a downward adjustment to the value of stock held by a company. This provision adjusts for losses that are likely to be incurred through obsolescence, damage, returns and/or expired shelf life of purchased stock. Additions to a stock provision during an accounting period have the effect of reducing EBITDA as the effect of the addition in the financial statements is that more turnover is being deployed to purchase comparatively less valuable stock. Conversely, reductions in the stock provision (also known as a ‘release’ of a stock provision) have the effect of increasing EBITDA.”
“These Heads are a draft for discussion purposes only. They do not represent a commitment of any nature from the Buyer, the Seller, the Target or any of their connected persons to enter into any contract…”
“7.1 … The stock valuation includes a material stock provision (£1.177m at Oct 20 and Oct 21) is an arbitrary assessment each month and year end and varies each month to smooth profitability. Specific evidence and justification is agreed with the auditors at an October year end however the stock provision balance is generally an over-estimate compared with what is needed.” … “12.2 The stock has been built up and is at a higher level than in previous years however the stock provision of£1.177m is considered sufficient to enable all stock to be sold through albeit the Buyer will have to form its own view.”
“The Warranties … are qualified by the facts and circumstances Disclosed in the relevant Disclosure Letter. For this purpose Disclosed means disclosed, whether generally or specifically in the relevant Disclosure Letter, in such a manner and with sufficient detail so as to enable the Buyer to identify the nature and scope of the matter disclosed and to make an informed assessment of its effect.”
“i) The commercial purpose of such disclosure clauses is to exonerate the seller from its breach of warranty by fairly disclosing the matters giving rise to the breach. ii) The disclosure requirements of the contract in question must be construed applying the usual rules of contractual interpretation, by reference to the express words used, the relevant factual matrix and the above commercial purpose. iii) The adequacy of disclosure must be considered by careful analysis of the contents of the disclosure letter, including any references in the disclosure letter to other sources of information, against the contractual requirements. iv) A disclosure letter which purports to disclose specific matters merely by referring to other documents as a source of information will generally not be adequate to fairly disclose with sufficient detail the nature and scope of those matters. For that reason, disclosure by omission will rarely be adequate. v) However, it is open to the parties to agree the form and extent of any disclosure that will be deemed to be adequate against the warranty. That could include an agreement that disclosure may be given by reference to documents other than the disclosure letter, such as by list or in a data room. vi) Where disclosure is by reference to documents other than the disclosure letter, only matters that can be ascertained directly from such documents will be treated as disclosed.”
“Express representations are the most straightforward form. While these are less in issue in this case, it is worth noting (for the purposes of read across into implied representations) the uncontroversial propositions that: i) In determining whether there has been an express representation, and to what effect, the court has to consider what a reasonable person would have understood from the words used in the context in which they were used: IFE Fund v Goldman Sachs[2007] 1 Lloyd’s Rep 264 at [50], Cassa di Risparmio della Repubblica di San Marino SpA v Barclays Bank[2011] EWHC 484 (Comm) at [215]. ii) A representation is to be understood in the light of the full terms of the relevant document and, where a series of representations are made, regard is to be had to their cumulative effect: representations may in combination convey a meaning which no single one imparts: See Spice Girls v Aprilia [63]; Autonomy v Lynch[2022] EWHC 1178 (Ch) at [506].”
“Roll forward of provisions for the Historical Period, detailing the amounts provided for, utilised and released in the Historical Period (e.g. bonus provision, bad debt provision)”
“Detailed stock provision calculations provided for Oct 19 (file 33.1) and Oct 20 (file 33.2). Oct 21 is to follow.. We don't utilise the provision as such as we don't write off stock for scrap. Stock, if required, is discounted until it is sold, following which it will no longer appear on the subsequent provision calculation.” (b) Question 38 sought “Details of any significant/material judgemental areas within the financial statements”
“Stock provision is produced using a detailed calculation based on stock turn during the year. However, judgement is still exercised over certain areas such as returns stock which carry a higher risk due to variability in condition” (c) Question 39, sought: “Description of month end and year end close processes including: 1) How the process differs between month end and year end (e.g. which balances / accruals are only updated for year-end). 2) The typical timings of key processes (e.g. reporting cycle, completion of close processes, review etc.). 3) Who is responsible for the execution of these processes. 4) Key issues/limitations identified/addressed in the systems and processes used. 5) The systems used” (d) The Sellers responded to question 39 with a document prepared by the Fifth Defendant (‘Mr Sutherland’), headed ‘Description of month and year end processes – FDD Q39’, uploaded to the virtual data room on21 November 2021 . This began: “Main difference between month end and year end is the calculation of the stock provision which is only formally calculated in October. It is possible that the provision will be increased during the year (as has happened in 2021) if I feel that the stock levels at year end will be higher than in previous years, although this is based on estimates and gut feel rather than data. This is a tool to smooth profit in the management accounts over the course of the year, although of course any over/under provision will always be corrected at year end once the formal calculation has been prepared.”
“(i) Please provide background to the write off and supporting workings; (ii) Which period did the stock relate to (iii) Is this write off in addition to the general stock provision (iv) Were there similar write offs in FY19A and FY20A” (b) The Sellers replied in a document uploaded to the data room on2 December 2021 : “The£820k relates to additions to the stock provision in FY21. It has been written back to the P&L towards the end of FY21 so that the full year management accounts that have been presented for due diligence include no net movement in the provision year on year. This is so that we can clearly demonstrate the underlying EBITDA of the business. It should be said that the October 2020 provision of£1,117k remains in place as at October 2021. It has not been utilised at all during the year and management believes that this is more than adequate to cover any discounting that may be required over the coming year. We may add to this provision for the purposes of the audited FY21 accounts, but this is a mathematical formula-based calculation using our provisioning policy and in our view is a separate discussion to the conversation about underlying EBITDA.”
“That context may have a significant impact when it comes to the question assessing the impact it might be expected to have on a reasonable representee in the position and with the known characteristics of the actual representee. It is said to be so here. There will be cases where statements are accompanied by qualifications or explanations which indicate that the putative representor was not assuming responsibility for the accuracy or completeness of the statement or was saying that no reliance can be placed on it: see Hamblen J in CRSM [222] (citing Christopher Clarke J in Raiffeisen [86]). ‘It is necessary for the statement relied on to have the character of a statement upon which the representee was intended, and entitled, to rely. In some cases, for example, the statement in question may have been accompanied by other statements by way of qualification or explanation which would indicate to a reasonable person that the putative representor was not assuming a responsibility for the accuracy or completeness of the statement or was saying that no reliance can be placed upon it. Thus the representor may qualify what might otherwise have been an outright statement of fact by saying that it is only a statement of belief, that it may not be accurate, that he has not verified its accuracy or completeness, or that it is not to be relied on.’”
“The necessity to keep this latter part of the equation (the need for clear words or conduct) in mind is illustrated by the cautions in the other authorities. Those as to context have already been given. But in addition: i) The Courts should be cautious, such that implied representations should not be “too easily found”: see Raiffeisen [85] quoting Rix J in Royscot Trust Ltd v Rogerson[1991] 2 QB 297 ; followed in SK Shipping v Capital VLCC 3 “The C Challenger” [2022] 2 All ER (Comm) 784 (“SK Shipping (CA”)) [38]; ii) The more vague, uncertain, imprecise or “elastic” the meaning of the implied representation, the less likely it is that it will be implied and the more that would be required in terms of words or conduct: see Raiffeisen [111]; Innovatorone [911]; Ceylon Petroleum [562]; Marme [123(3)-(4)] and [139]; Pisante v Logothetis[2022] EWHC 161 (Comm) [6(4)(b)].”
“Finally got there. Attached is most of what we need for the 2021 accounts. I haven’t put fixed assets in as I want to check a couple of things still with Tom. I know also there are some other questions, some of which we will cover off in the call hopefully. Some key points perhaps for us to discuss tomorrow: £5m EBITDA achieved. As discussed, this removes all 2021 additions to the stock provision but still leaves£1.17m b/f from 2020. Most of the release is in October, hence the artificially high gross margin in October. The audited accounts will include a recalculated provision but these accounts are intended to show the underlying position. … Not sure how they will take my approach of storing up provisions/accruals and then releasing at year end. Normally there would be a stock provision recalc so it wouldn’t usually be this dramatic. We did of course disclose the£820k in the initial figures we gave Tactus. I think we need to bear in mind that these accounts are for Mark and the bank. I usually do the accounts to give to the bank, then Mark and I have a conversation about what the “real” figure is, so it is kept between ourselves and not usually laid bare like this. I accept we may need to change this approach post-acquisition.”
“See attached EBITDA adjustments sheet with detailed explanations for each one. I have written some further notes below re the stock provision adjustment (not included on the file for submission) as I think we all need to be on the same page with this as they seem to get over-excited by it. In reality, the mathematical calculation of a provision policy that the auditor and HMRC are happy with is a completely different discussion as to what the underlying provision should be. Happy to have a discussion on this before it is submitted into the data room. As mentioned elsewhere, the formal stock provision is only calculated at year end. The provision is based on a specific formula that is applied to each SKU held at year end, using stock turn for the previous 12 months. It usually arrives at around 8-9% of the stock value so throughout the year I attempt to spread the increase or decrease in the provision as even as possible across the months. Obviously this involves estimation as there is no way to know exactly what stock levels will be at year end, but in a period of high growth as we have experienced it was reasonable to assume that stock levels in Oct-21 will be higher than in Oct-20. Hence I provided an additional£820k during FY21 in anticipation. There are no workings behind this (these are prepared at the end of the year and are subject to a full statutory audit), it is an estimate which enables profit to be smoothed through the course of the year in the management accounts, and I believe gives a prudent view to the bank. As I have stated previously, I would much rather have a release at the end of the year than a large charge, as the latter would cause the bank to question our accounts and may jeopardise our banking facilities. Had the due diligence commenced in January with year end complete, the FY21 provision would have been calculated and reported EBITDA would likely be lower than the£5m you have seen. For example, 9% of the year end stock balance of£18,599k would equate to a provision of£1,674k , or an additional charge of£557k on top of the b/f provision of£1,117k , giving a reported EBITDA of around£4.5m . The release in the October accounts would therefore be around£260k which would appear to be far less dramatic. The conversation would then turn to what the real level of provision needs to be and how much of the FY21 charge we should add back in order to arrive at the underlying EBITDA figure on which to base the company valuation. Either way, we would need to talk about it, but I decided rightly or wrongly to remove the provision movement from the reported accounts so the full year picture is as clean as possible.”
“I will explain my reasoning for not including commentary on stock provision when we next chat. Basically if it isnt in as a specific policy, if there is no set Accounts based policy (it changed at 2021 but not at 2020), then the SPA rules default to IFRS/ GAAP which says there should be no general provisions. We would then have a strong argument for agreeing the actual stock provision necessary which would be lower than£1.17m . This is an important point so I am keen that you are fully happy before signing and I would also want to discuss it with Rob as there may be an argument that there is a policy used up to 2020 which would inflate stock provision, and lower stock value to our detriment!!”
“the warranty claim concerning other aspects of the Box accounts (i.e. matters other than the stock provision) and the deceit claim against the Second, Third and Fourth Defendants are completely unparticularised”
“In Tactus’ position it is not open to the Defendants only to raise pleading-related issues in a skeleton served days before a hearing. The Application was issued and served on3 August 2023 , some six months ago. If the Defendants’ intention was to seek summary judgment or strike out based on alleged flaws in the Particulars of Claim then the Defendants ought to have stated what those flaws were in the Application or at some point in the last six months. For example, it is well known that a response to an application for strike out/summary judgment based on a pleading point, is to apply to amend. The Application Notice in this case has been structured in such a way as to obscure, presumably deliberately, the actual basis and so as to deny Tactus any opportunity to amend. No explanation is proffered as to why the Defendants waited so long to issue the Application, nor why in the intervening six months there has been no elucidation.”