Mr M Pimm v Sodexo Justice Services Ltd and Secretary of State for Justice (Intervener): 3312375/2019
EMPLOYMENT TRIBUNALS
Case No 3312375/2019
Between
Mr M PimmClaimantSodexo Justice Services Ltd and Secretary of State for Justice (Intervener)Respondent
Before
Employment Judge R LewisDate 3 March 2021
JUDGMENT
[1]The claimant’s claims have no reasonable prospect of success, and are struck out.
REASONS
[1]This was a preliminary hearing in public. The claim has a slightly complex procedural history, which I summarise so far as material.[2]The claimant has at all time acted in person. He has also at all times been a convicted serving prisoner, such that he does not have access to the correspondence facilities, email, internet or photocopying of a claimant in person who is at liberty.[3]This claim was presented in about March 2019. It was initially not accepted because there appeared to be uncertainty as to whether the claimant had completed early conciliation. It was originally brought against Sodexo only.[4]The claim was served, and in accordance with usual practice at the time, listed for a preliminary hearing for case management. That was to be on 17 January 2020.[5]In the course of 2019 correspondence from the claimant led the then Regional Employment Judge to make arrangements for the January 2020 hearing to be conducted by video, and for the Governor of the prison to which the claimant had then transferred to make arrangements for the claimant to have video access.[6]On 8 January 2020 the first respondent’s solicitors made an application for strike out, which was the precursor of the application which I have heard and determined.[7]A first preliminary hearing took place before Employment Judge Smail on 17 January 2020. The claimant took part by telephone and Mr Northall by video. Judge Smail’s order was sent on 31 January. Judge Smail listed the strike out application to take place by video on 3 August 2020.[8]Judge Smail made a number of practical directions, which, shortly after the hearing, it was realised could not be carried out by the First Respondent, because the claimant had transferred to a non-Sodexo privately-managed prison.[9]On 2nd March 2020 the Secretary of State applied under Rule 35 for permission to intervene, setting out the interest of the Secretary of State in any issue relating to the apparent employment law rights (including rights to payments) of a prisoner. The Secretary of State was joined and served as a Second Respondent (in my respectful view not necessarily correctly, as the application was to participate under Rule 35, not to be joined under Rule 34, although nothing in practice turns on the point).[10]The hearing listed for August 2020 was vacated and postponed to what became the present hearing. By letter of 21 July Judge Smail set out a case management timetable.[11]Judge Smail also sought to address the practical issue which the claimant and First Respondent had raised in correspondence. In the absence of access to email or print facilities, the claimant cannot and could not comply with Rules 30 or 92. He had been in sometimes lengthy correspondence with the tribunal, exclusively by handwriting, attaching documents, on the understanding that the tribunal staff would be responsible for copying them to the other parties. Unfortunately, it appears that tribunal staff were not made aware that this was expected of them. Accordingly, Judge Smail’s letter of 21 July provided that the respondents “are to ensure that the claimant has access to photocopying facilities” to provide documents. No doubt the burdens of lockdown and then pandemic did not assist matters, but it appeared that this may not have happened. Procedure at this hearing[12]In the event, the claimant participated in this hearing from HMP Erlestoke and explained that staff there had made special arrangements for him to have use of a room with CVP. I record the gratitude of the tribunal to those who assisted the claimant in this respect.[13]The tribunal had a bundle of documents (208 pages), notably skeleton arguments/submissions from each respondent, and a witness statement from Mr Wayne Peters. The respondents had also provided an extensive bundle of authorities.[14]The claimant agreed that he had the material which the respondents had submitted. In the course of preliminaries, he asserted that he had sent a witness statement and documents to the tribunal, submitting his only hard copies, but it appeared that they had not been copied to the respondents as the claimant had requested, and were not in the bundle.[15]I was concerned not to lose the listed day, which had taken a great deal of delay and work to arrange. Equally I was concerned that the parties should have the material submitted by the claimant. I adjourned, and staff at the Watford Tribunal office located the claimant’s letter of 23 January 2021, which was a witness statement, to which were attached about 20 pages of documents. Staff at Watford scanned these items and emailed them to the respondents (and to me, working remotely). They were the material that the claimant wanted the tribunal to have today, although as they appeared to focus on the offender management aspects of the claimant’s relationship with Sodexo, it was not clear how far they took matters forward.[16]The other point to clarify at the start of the day was the precise formulation of the issue to be decided. Judge Smail had formulated the issue as broadly one of whether the claimant was, in respect of any of his claims, a “worker” within the material definition. Disputes about employment status are not unusual in the tribunal, and are usually regarded as requiring a factual enquiry. I was inclined, after a first reading of the papers, to approach this hearing as an application under rule 37, namely that the claim had no reasonable prospect of success. I was however concerned that while all parties well understood the ambit of the day’s work, precise notice of that issue may not have been given in accordance with rules 54 and 56.[17]During the morning adjournment, counsel agreed, and Mr Kirk submitted, that the appropriate question for this tribunal, which would not require evidence, was an application under rule 37 that the claim be struck out on the grounds that the claim has no reasonable prospect of success because the claimant at all material times was, as agreed, a prisoner; the respondents therefore submitted that he was not a worker. Mr Kirk submitted that that was a matter of pure law. The claimant agreed to proceed on that formulation, with the consequence that there was by consent no need to call evidence. The claimant’s witness statement was not relied on, and Mr Peters was not called.[18]I heard submissions of about 35 minutes each from Mr Northall and then Mr Kirk. Mr Kirk’s submission finished at around 12:40, and I adjourned until 2pm, enabling the claimant to have time to finalise his reply. The claimant replied for about 40 to 45 minutes. Counsel answered briefly on points of detail. I hoped to adjourn shortly before 3pm and give judgment, or an indication of how matters would go forward, to the parties at about 3:45 pm. The claimant explained that the room where he was working would no longer be available, and I therefore reserved judgment. Second claim[19]For completeness I add that on about 11 August 2020 the claimant presented a second separate claim (3312438/2020). The named respondent was HMP Highpoint. The claim was initially rejected. On 12 January 2021 I directed that it should be accepted, but not served, and stayed pending determination of the present preliminary hearing. At the end of this hearing, I told the parties that if this claim were not struck out, the second claim would be served; but that if the present claim were struck out, the claimant might be required in writing to show cause why the second claim should not also be struck out. In the circumstances, that will be done by separate letter or Order. Factual background[20]The agreed factual basis of this claim can be shortly stated. In 2017 the claimant was sentenced to a term of imprisonment, from which he has an expected release date in 2025. For a period in 2017 and 2018 he was a prisoner at HMP Peterborough. The first respondent operates HMP Peterborough on behalf of the second respondent. Between 1 September 2017 and 28 November 2018, the claimant had a role as a Learning and Skills Coach (LSC). In accordance with the regulatory framework to which I refer below, the claimant was paid a modest sum per shift for performing this role.[21]The bundle contained at pages 62 to 65 two documents issued by the first respondent, a one-page Peer Support Worker General Compact and a three page “Job Description – Learning and Skills Champion”. The claimant asserted that these were not the “true” copies. He explained that he had signed at the foot of the originals and the bundle contained the text which he agreed was identical to what he had signed, but was not a copy of the very page which he had signed. I did not think that that point invalidated the documents in the bundle.[22]The Compact set out the structure for the claimant’s membership of the Peer Team. The job description set out the LSC role, essentially that of providing support to less well-educated prisoners, to assist them in obtaining/ improving educational skills. The job description provided for the claimant to undertake three sessions per day Monday to Friday and two per day Saturday and Sunday, a maximum of 19 sessions per week, at pay of £1.70 per session.[23]The two documents should be read together, in full. The Compact states, in its entirety: “As a member of the Peer Support team we will be placing you in a position of trust and responsibility and it is important that your behaviour reflects this at all times. Your role will cover giving information and advice, collecting information and being part of Peterborough’s support network. You will be provided with a Peer Workers uniform which you should wear at all times whilst on duty. It is your responsibility to maintain the uniform and upon release you are expected to return the uniform in a good and clean condition. RESPECT You are expected to treat people with respect, dignity and decency at all times, and in particular remember the prison’s policies on Diversity and Equal Opportunities. CONFIDENTIALITY Gathering of confidential information will play a large part of your role. You will be expected to discuss this only with other Peer Workers and staff within the Peer Support Network Team. DISCIPLINE Certain types of misconduct will result in immediate removal from the Peer Support position: Proven adjudications Any findings of guilt for offences involving violence, drugs or racially aggravated issues Being placed on any stage of our antisocial behaviour policy A downgrade of IEP status Any breach of trust Non-compliance with the Peer Workers job description Articles taken without consent Abuse of Peer Workers position for personal gain Remember you are representing yourself, the Peer Support Network and HMP & YOI Peterborough.”[24]While the documents can be read as having some analogies with workplace documents, and make use of the language of the conventional workplace, the differences from workplace norms are more striking than any similarities. The ‘Discipline’ section above in particular makes no reference to the conventional workplace stages of warning or dismissal, and is structured entirely around the disciplinary framework applied by the prison authorities to prisoners.[25]I accept that the claimant’s work activity did not directly generate commercial profit for either respondent. I accept that it was work that was provided to the claimant, and by the claimant to other prisoners, for purposes which the respondents regard as largely rehabilitative.[26]It was not in dispute that in respect of the above activity neither respondent has enrolled the claimant in a pension scheme, issued a pay slip, or allowed annual leave, or made payment in lieu of annual leave. It was also agreed that there was no prisoner who worked full time for the first respondent; and that the first respondent’s full time employees at liberty enjoy more favourable terms of employment than did the claimant, or any other prisoner.