“60. Mr Chown decided that the progress the claimant had made was not enough to conclude the PIP and issued the claimant with a final written warning.”
“61. The claimant was issued with a final warning in a letter dated9 January 2023 and given the opportunity to appeal this within 7 days. I was provided with a copy of that letter. The letter was signed by Mr Dalby. Mr Chown said that this was due to an issue with the HR system. He said that he informed the claimant that this was a mistake and that the letter was meant to be sent from him. 62. It was suggested in submissions that this matter reflects on Mr Dalby’s credibility and implies an unfair process. I have given this careful consideration. I accept Mr Dalby’s explanation that he was acting on the advice of his HR department. I am satisfied that Mr Chown conducted the second formal interview and that is supported by the transcript. I am also satisfied that Mr Chown made the decision to issue a final warning to the claimant. I have no reason to doubt the evidence given by either Mr Chown or Mr Dalby in relation to this matter.”
“64. A final decision meeting was held on20 January 2023 . I was provided with a copy of the letter inviting the claimant to the meeting and a transcript of the meeting. The claimant was represented. The meeting lasted for around one hour. It was chaired by Mr Dalby. 65. The claimant was informed of the decision to dismiss him in a letter dated26 January 2023 .”
“Timing of the decision meeting” the tribunal found as follows: “66. I was provided with and have considered the respondent’s Improving Performance Policy and Improving Performance Procedure. These documents set out clearly the process to be followed to address underperformance; it starts with an informal stage and moves progressively to a first formal, then second formal then decision meeting with usual monitoring periods of four weeks. 67. The final warning letter was issued on9 January 2023 and advised that a decision meeting was to be held on20 January 2023 . This gave the claimant 10 working days to provide evidence of his improved performance. 68. I have reviewed the policy which states “usual monitoring is 4 weeks, may differ depending on role/circumstance.” 69. I have considered the timing of the decision meeting in the context of the overall performance improvement process. I am satisfied that the respondent’s policy and procedures were followed throughout. 70. I agree with Ms Goel that the final part of the process was ‘speedy’. However, I also accept her evidence and that of Mr Dalby that the claimant was an experienced project manager who had been in the role for over 12 months. He was in a high risk area where failure had the potential to have an adverse impact on the respondent’s business. He had been subject to the PIP for a number of weeks and slightly more than provided for in the policy. He had not shown signs of improvement and from the evidence did not believe that the PIP was required. In all of the circumstances, I consider that the PIP process was fair. 71. From the evidence, I am also satisfied that Mr Dalby considered alternatives to dismissal. Demotion was not an option as the team was too small. Both he and Mr Chown looked for alternatives within the respondent’s organisation and gave the claimant time, whilst on garden leave, to apply for any in-house vacancies.”
“88. I am satisfied that the respondent considered alternatives to dismissal and provided the claimant with opportunities to apply for alternative employment within its business. I consider that in all of the circumstances dismissal was within the band of reasonable responses that an employer may be reasonably expected to take. 89. Finally, I am satisfied that the respondent provided opportunities for the claimant to appeal decisions and register any grievances. The appeal meetings were conducted fairly by individuals with no prior knowledge of the circumstances and no involvement in the claimant’s area of work. 90. In conclusion I find that the claimant was dismissed for capability and that the respondent acted reasonably in treating it as a sufficient reason for dismissing the claimant.”